Administrative Assistant (Part-time)

Join a company with more than 100,000 employees operating in over 130 countries, where professionals contribute to an organization advancing more reliable, accessible, and sustainable energy. This part-time opportunity in Berkeley, California offers hands-on exposure to office operations, employee onboarding, vendor coordination, project support, and a growing renewable energy environment while working approximately 20 hours per week.

The Administrative Assistant will serve as a central resource for day-to-day operations of a fast-paced Berkeley office, creating an organized and welcoming environment for employees, new hires, visitors, and business partners. Working onsite daily on a part-time contract basis, the Administrative Assistant will manage facilities needs, office vendors, onboarding logistics, events, purchasing activities, and administrative projects while supporting a team involved in renewable energy project development.

Responsibilities

• Serve as the primary office contact for building management, vendors, visitors, and facilities-related communications.
• Greet visitors and coordinate their connection with appropriate office personnel.
• Serve as the office safety point of contact and communicate relevant updates to employees.
• Monitor and order office, kitchen, and break room supplies.
• Submit work orders and coordinate repairs for office facilities and equipment.
• Coordinate with IT to troubleshoot basic AV, phone, Wi-Fi, and other technical issues.
• Support new hire onboarding, including scheduling activities, coordinating office and systems access, and preparing for first-day needs.
• Manage conference room and community space schedules, shared calendars, and Outlook distribution lists.
• Coordinate office events, celebrations, lunches, and holiday activities.
• Manage incoming and outgoing mail, packages, and special mailings.
• Process invoices and purchase orders for office vendors and development-related activities.
• Coordinate vendor onboarding and setup requests and maintain vendor relationships.
• Support project coordination, data entry, corporate reporting, compliance activities, and future office space projects.
• Perform additional administrative and operational projects as business needs evolve.

Qualifications

• High school diploma or GED required; associate or bachelor's degree preferred.
• At least 1 year of experience working in an office environment.
• Proficiency with Microsoft Office applications, including SharePoint and Outlook.
• Experience coordinating office operations, facilities, vendors, or administrative activities.
• Experience supporting employee onboarding processes preferred.
• Experience with event planning and office events.
• Ability to troubleshoot basic office technology and IT issues.
• Experience with invoice and purchase order processing preferred.
• Notary experience or active notary commission is a plus.
• Interest in renewable energy and project development environments.
• Ability to work onsite in Berkeley, CA for approximately 20 hours per week.