What are the responsibilities and job description for the Office Manger position at PrideStaff?
Key Responsibilities:Act as primary assistant to the CEO; manage communications, priorities, and follow-up tasks.Prepare, review, and submit accurate client invoices using QuickBooks Desktop.Coordinate project schedules, staff assignments, and client appointments.Serve as the front-line contact for client inquiries and relationship management.Manage all incoming calls, emails, office documentation, and file systems.Maintain EZ Pass and manage vehicle documentation for company fleet.Track and collect Certificates of Insurance (COIs) from vendors and subcontractors.Generate client-specific insurance documents and manage resale certificates for tax exemption compliance.Propose and implement process improvements to optimize office efficiencyQualifications:Proven experience in office management or administrative support roles.Advanced proficiency in QuickBooks Desktop and Microsoft Office Suite (Word, Excel, Outlook).Excellent organizational skills with the ability to manage multiple tasks efficiently.Strong written and verbal communication abilities.Professional, courteous demeanor with clients, vendors, and internal staff.Keen attention to detail, especially in invoicing and scheduling.Adaptability and resilience in a fast-moving work environment.Benefits:Paid VacationPaid Sick DaysPaid HolidaysMedical Benefit OptionsCompetitive hourly wage based on experience and skill levelSchedule:Monday to Friday, 7:30 AM - 4:00 PMLocation:Headquartered in Queens, NY. This role is on-site and does not require travel.Company DescriptionPrideStaff is a top-rated staffing partner. Our team is comprised of proven winners, overachievers, cheerleaders, fist-bumpers and high-fivers. We love working together to bring out the very best in every client, associate and internal relationship. As an example of our spirit, we’ve received ClearlyRated’s Best of Staffing® Client and Talent 15-Year Diamond Awards two years in a row in recognition of delivering some of the highest levels in our industry. (Less than 0.1% of all U.S. & Canada-based staffing firms have achieved this level of recognition.)
Salary : $25 - $30