Legal Assistant - Corporate Practice Group

Legal Assistant – Corporate Practice Group

At Preti Flaherty, we know that exceptional people and efficient processes drive our continued success. Our Legal Assistants are integral members of our team, providing high-level administrative and legal support to attorneys and contributing meaningfully to our client service and transactional outcomes.

We are seeking a motivated and highly organized Legal Assistant to join our Corporate Practice Group. This position will be responsible for preparing legal documents, maintaining corporate records and files, and providing administrative support to our corporate attorneys.

This is a full-time, hourly paid, hybrid position based in our downtown Portland, Maine office.

Key Responsibilities

• Provide comprehensive administrative support to corporate attorneys, including scheduling meetings, maintaining calendars, coordinating travel, organizing and updating documentation files, and processing expense reports.
• Manage and track multiple matters and advise attorneys / paralegals of upcoming deadlines, outstanding tasks, etc.
• Organize and maintain electronic and physical real estate and corporate files.
• Organize and maintain attorneys’ calendars and email folders.
• Regular and professional communication with clients, local municipalities, registries of deeds; financial institutions, etc.
• Proofread various documents such as Deeds, Mortgages, correspondence, etc.
• Prepare probate forms, basic tax forms, correspondences, notices, and create packages of indexed documents, etc.
• Serve as witness and/or Notary Public to in-person document executions.
• Electronically search and file with the Registry of Deeds.
• Provide general administrative support to attorneys and paralegals.
• Assist with billing, time entry, and administrative tasks as assigned.
• Support attorneys in preparing closing binders, transaction checklists, and signature packets.
  
  

Required Qualifications

• Associates degree plus a minimum of 1 year of professional experience or an equivalent combination of education (HS Diploma/GED) plus 2-3 years of professional experience working in a comparable administrative position.
• Strong written and verbal communication skills with exceptional attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational skills and the ability to manage multiple projects and deadlines in a fast-paced environment.
• Self-starter with strong initiative and the ability to work both independently and collaboratively as part of a team.
• Interest in working for a law firm, preferably within the corporate or transactional practice area.
• Commitment to discretion and integrity due to exposure to sensitive and confidential information.
  
  

Preferred Qualifications

• Bachelor's Degree preferred.
• Familiarity with document management systems is considered a plus.
  
  

Why Join Preti Flaherty?

We Offer Our Employees

• A collegial work environment where talent is nurtured, and professional growth is supported.
• Competitive compensation and benefits package.
• Exposure to sophisticated corporate, transactional, and tax work.
• Opportunities to learn directly from experienced attorneys and staff.
  
  

If you thrive in a fast-paced, dynamic, corporate office setting, and are passionate about building a career in legal work, we invite you to apply and become part of our team!