Multi-Practice Legal Assistant

Job Description

Bernstein Shur, a New England-based law firm that advises clients across the U.S. and around the world, is seeking a Multi-Practice Legal Assistant to work in its Portland, ME office. 
 
POSITION OVERVIEW
The Multi-Practice Legal Assistant will be responsible for managing day-to-day administrative needs effectively and efficiently in the fast-paced environment of this amazing company known for its uniquely positive office culture.  The successful candidate will be a proactive professional with exceptional organizational skills, excellent written and oral communication skills, able to exercise the utmost discretion and possess a positive, can-do attitude. The position requires someone who is highly organized and able to support, manage and facilitate the needs of the busy team of professionals.
 
ABOUT BERNSTEIN SHUR
Our 100 award-winning attorneys and professionals are driven, dominant, and deliver results. The ideal candidate will have a growth mindset, strive to achieve the highest level of professional excellence, and thrive in an atmosphere that’s collaborative, authentic, and respectful. We have exceptionally high standards for everything we do, and we’re looking for high-energy candidates who want to make a big impact. We work together to continually raise the bar and put our clients’ interests first. In 2023, Bernstein Shur was named one of Maine’s Best Places to Work for the twelfth time. It’s a reflection of our values and firm-wide commitment to create a culture that believes in diversity, flexibility, and family-friendly policies. Simply put, we desire to do great work—and have great lives.
 
Bernstein Shur is an equal opportunity employer.
 

Job Requirements

DESIRED SKILLS & QUALIFICATIONS

• High school diploma required; associate degree strongly preferred
• 1 – 2 years of litigation experience
• 1 – 2 years of labor and employment experience 
• Tenacious in meeting deadlines with a strong sense of timeliness, decision-making, and good self-management discipline.
• Technologically savvy; highly proficient, expert knowledge of Microsoft Office Suite 365
• Excellent written and verbal communication skills.
• Superior people/interpersonal skills.
• Keen ability to communicate and collaborate effectively with employees at all levels of the organization and with firm’s clients.
• Work discretely with confidential information.
• Must be proactive, accountable and have excellent judgment.
• Detail-oriented and able to work in a fast-paced environment while making very few errors.
• Coverage of reception desk one lunch per week and as needed
• Must be adaptable to change and remain calm under pressure.

 
Environment:

• Office Setting
• On site 5 days a week
• Computer based work
• Ability to lift, push, and pull up to 15 lbs
• Sit/stand for extended periods of time
• Teamwork and collaboration 
• Reliable attendance in the office
  
  

Job Responsibilities

RESPONSIBILITIES INCLUDE

• Actively manage complex schedules, agendas. Zoom meetings, calendars, travel, contact lists, and files
• Prepares filings with state and federal courts and agencies 
• Compose memos, letters, business agreements, closing documents, indexes and other correspondence to internal and external audiences, as requested
• Perform a variety of administrative functions, including opening of new matters, conflict checks, proforma and billing activities
• Work closely and effectively with assigned professionals to keep them well informed of upcoming commitments and responsibilities, schedule changes, and preparation needed for meetings, following up appropriately and anticipating needs.
• Manage day-to-day workflow while juggling multiple priorities simultaneously
• Calendars court deadlines on attorneys’ calendars as well as the firm’s Case Management system
• Prepares filings with state and federal courts and agencies.
• Prepare presentation materials for meetings using MS PowerPoint, Word, and Excel, as and when requested
• Quickly identify, prioritize, and resolve problems of a varying nature with minimal direction provided
• Flexibility to assist with and work on a wide variety of assignments and projects
  
  

Job Benefits

BENEFITS PACKAGE:

• Excellent medical, dental, and vision insurance 
• Group life and disability insurance
• Financial wellness program 
• 401K employer match and profit sharing 
• 23 days PTO in the first year of employment
• 11 paid holidays
• Paid parental leave 
• Mobile data reimbursement
• Free parking