Special Projects Coordinator

Oversees the planning, execution, and follow-up of special projects and events for the Prestonwood Pregnancy Center (“PPC”).

Responsibilities:

• Support the Executive Director on all special projects for PPC
• Oversee all aspects of special projects from idea conception to completion
• Maintain project tracking reports for projects and events
• Plan, organize, and execute donor and community outreach events, staff development, and other client programs
• Coordinate vendors according to necessary requirements
• Submit event budgets and contract requests according to Prestonwood Baptist Church (“PBC”) policies
• Submit events reservations in the PBC programming software
• Develop event timelines, run-of-show documents, and logistics plans for events
• Coordinate with:
  • PBC Church Programming to inspect event facilities to plan for logical facility use
  • PPC staff to ensure continuity in the planning and execution of events
  • PPC Development & Marketing team for promotion through email, social media, and print materials
  • PBC Communications to ensure communication flow as needed
• Prepare event materials such as programs, signage, name badges, and marketing
• Coordinate event invitations, registrations, RSVPs, and follow-up communications
• Recruit, schedule, and communicate with volunteers and staff for events
• Ensure volunteer screening processes are followed
• Oversee event setup, on-site management, and breakdown
• Serve as the primary point of contact during events
• Monitor activities to ensure satisfaction of participants and resolution of complications
• Assist with post-event follow-up, including thank-you communications, donor acknowledgments, and post-event reporting
• Other duties as assigned

Requirements:

• Growing relationship with Jesus Christ as Lord and Savior as an active member of a Bible believing and preaching ministry
• College degree preferred
• Experience working with project and facility space management software preferred
• Prior experience in event planning and execution preferred
• Excellent interpersonal skills
• Strong planning, organizational, process implementation skills and attention to detail
• Excellent written and oral communication skills
• Intermediate to advanced skills using Microsoft Office software
• Ability to work a varied schedule which will include evenings and weekends
• Ability to perform physical activities that require moving one’s whole body, such as climbing, walking, stooping, pushing, pulling, balancing and lifting up to 30 lbs. without assistance and the ability to work at a desk for extended periods of time.