Accounts Payable Consultant - NetSuite

The Accounts Payable (AP) Consultant will support the Accounts Payable function within the Finance & Accounting department by ensuring invoices and vendor payments are processed accurately and on time in NetSuite. You’ll partner with internal stakeholders to verify approvals, reconcile vendor statements, resolve discrepancies, and ensure expenses are correctly coded to the appropriate practice, entity, and general ledger (GL) account.

This role is ideal for an AP professional who enjoys detail-oriented work, clean transaction processing, and contributing to an accurate month-end close.

Key Responsibilities

Invoice Processing

• Receive and review vendor invoices and supporting documentation.
• Verify invoice accuracy, including matching to purchase orders and receipts where applicable.
• Ensure non-PO invoices are properly approved by the appropriate person.
• Code invoices to the correct expense accounts and cost centers in NetSuite.
• Identify discrepancies and coordinate resolution in a timely manner.
  
  

Payment Processing

• Prepare and process payments (e.g., checks, electronic transfers, ACH).
• Ensure payments are issued within agreed-upon terms to support discount opportunities and avoid late fees.
• Maintain complete records and documentation for all payments.
  
  

Vendor Relations

• Respond to vendor inquiries related to payment status, discrepancies, and invoice issues.
• Build and maintain positive vendor relationships to support smooth transaction flow.
• Ensure appropriate handling of outstanding memos and proper credit is received.
  
  

Expense & Statement Reconciliation

• Reconcile vendor statements to ensure invoices and payments are accurately recorded.
• Investigate and resolve discrepancies to keep AP records clean.
• Match receipts and process credit card bills.
• Review and process employee expense reports, ensuring compliance with policy requirements (including manager approval and timely submission).
  
  

Record-Keeping, Reporting & Compliance

• Maintain organized and audit-ready AP documentation and accounts payable records.
• Assist with month-end and year-end closing activities.
• Support management reporting by summarizing AP status and outstanding liabilities.
• Follow company policies and maintain required documentation and audit trails.
• Protect confidential financial information.
  
  

Qualifications

• Bachelor’s degree in accounting, finance, or a related field (or equivalent work experience).
• Previous AP experience or a similar finance role.
• Strong knowledge of accounting principles, practices, and regulations.
• NetSuite experience required; proficiency with Microsoft Excel required.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Effective communication and interpersonal skills.
• Ability to work independently and collaboratively with a team.
  
  

Why Join This Opportunity

• Growth Potential: Build experience and strengthen your AP NetSuite expertise within a fast-paced Finance & Accounting environment.
• Clear Impact: Ensure accurate invoice processing, vendor reconciliation, and timely payments that directly support the organization’s financial obligations.
• Contract-to-Contribution Momentum: Join for 3 months and bring your AP skill set to a team during active processing and close cycles.