What are the responsibilities and job description for the Administrative Assistant position at Presidential Cleaning?
Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring smooth office functioning and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization. If you thrive in fast-paced settings, excel at multitasking, and possess a proactive attitude, we want to hear from you!
Responsibilities
- Manage front desk operations, greeting visitors with professionalism and warmth, while maintaining a positive first impression.
- Operate multi-line phone systems with excellent phone etiquette, directing calls accurately and courteously.
- Handle data entry tasks efficiently using computer skills, including "Connect Team", Microsoft on suite and Outlook.
- Maintain organized filing systems—both digital and physical—to ensure quick retrieval of documents.
- Assist with calendar management and scheduling appointments or meetings for team members or executives.
- Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking.
- Provide customer service support by responding promptly to inquiries via phone, email, or in person.
- Proofread correspondence, reports, and other documents for accuracy and clarity before distribution.
- Perform clerical duties such as photocopying, scanning, faxing, and mailing documents as needed.
- Support office management tasks including supply inventory checks and vendor communications.
- Assist with personal assistant responsibilities when required—such as travel arrangements or special project coordination.
- Contribute to maintaining a professional office environment that promotes productivity and teamwork.
Requirements
- Bilingual (English/Spanish) strongly preferred
- Reliable transportation (for errands when needed)
- Must Have prior administrative / office experience
- Proven office experience with strong organizational skills and attention to detail.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar, Drive), and basic computer literacy.
- Experience with QuickBooks or similar bookkeeping software is highly desirable.
- Excellent communication skills with a friendly demeanor; bilingual abilities are a plus!
- Ability to handle multi-line phone systems confidently while demonstrating professional phone etiquette.
- Strong typing skills with high accuracy; familiarity with proofreading is beneficial.
- Prior experience in clerical roles such as receptionist, medical or dental receptionist, or personal assistant is preferred.
- Knowledge of office management practices and customer support techniques.
- Ability to manage time effectively in a fast-paced environment while prioritizing tasks efficiently.
- Experience with data entry, filing systems, calendar management, and general administrative duties. Join us as an Administrative Assistant where your enthusiasm meets your expertise! Be part of a vibrant team committed to excellence—making every day productive and rewarding!
Pay: $18.00 - $20.00 per hour
Expected hours: 20.0 – 25.0 per week
Work Location: In person
Salary : $18 - $20