What are the responsibilities and job description for the Administrative & HR Assistant position at Prepaire Labs?
Job Position: Administrative & HR Assistant
Location: Boston, MA
Employment Type: Full-Time
Compensation: $40,000 – $60,000 annually (depending on experience)
About Us
Prepaire Labs is a forward-thinking company in the personalized medicine industry, committed to transforming healthcare by offering innovative, data-driven solutions tailored to individual needs. We aim to improve patient outcomes by leveraging cutting-edge technology and personalized care strategies.
At Prepaire, we foster a collaborative and dynamic environment where creativity, innovation, and a patient-first mindset drive everything we do.
Overview
We are seeking a proactive and well-organized Administrative & HR Assistant with a strong focus on recruitment. While supporting general administrative and HR functions, the primary responsibility of this role will be to manage and coordinate hiring activities across the organization. As an energetic and proactive professional, you will be the backbone of our administrative functions, ensuring smooth communication, accurate record-keeping, and exceptional customer service. If you thrive in a fast-paced environment and possess a passion for organization and support, this position is perfect for you!
Key Responsibilities
Recruitment (Primary Focus)
- Coordinate and support end-to-end recruitment activities
- Source candidates via job portals, LinkedIn, and referrals
- Screen CVs, shortlist candidates, and maintain recruitment trackers
- Schedule and coordinate interviews with hiring managers
- Support offer letters, onboarding, and joining formalities
HR Support
- Maintain accurate employee records, contracts, and personnel files
- Assist with onboarding, leave management, and attendance tracking
- Support HR documentation, policies, and internal communications
- Assist with payroll coordination and HR reporting
Administrative Support
- Manage correspondence, filing, and documentation
- Coordinate meetings, calendars, and office logistics
- Support vendor coordination and general office administration
Skills
- Proven experience in office management or administrative support roles with strong organizational skills.
- Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry tools.
- Bilingual abilities are a plus to effectively communicate with diverse clients and team members.
- Exceptional organizational skills with keen attention to detail; ability to prioritize tasks efficiently.
- Experience in clerical duties such as filing, proofreading, and document management.
- Customer service expertise to create a positive experience for visitors and clients alike.
- Ability to manage time effectively in a fast-paced environment while maintaining accuracy under pressure.
- Personal assistant experience or calendar management skills are beneficial for supporting executive needs.
Requirements
- Bachelor’s degree in Human Resources, Business Administration, or a related field
- 1–3 years of experience in HR, administration, or recruitment coordination
- Strong exposure to recruitment tools and platforms (LinkedIn, job portals)
- Excellent organizational and communication skills
- High level of confidentiality and professionalism
Why Join Us
- Competitive salary and growth opportunities.
- The opportunity to drive innovation in the personalized medicine space.
- A collaborative and forward-thinking environment where your ideas can make an impact.
Salary : $40,000 - $60,000