Administrative Assistant (Part-time)

Location: 100 E. Ridge Rd, Ridgefield, CT 06877 Fully on-site, corporate HQ
Schedule:

• Monday–Friday, 10:00 AM–3:00 PM (25 hours/week).

• Occasional full-day coverage as needed.

• Full-time schedule for approximately eight weeks beginning January 2027.

• Temporary assignment expected to last approximately six months, with potential for permanent conversion.

Compensation: $27–$32/hour, depending on experience and qualifications.

Position Summary:

Our client is seeking a proactive, organized, and dependable part-time administrative assistant to support its corporate headquarters in Ridgefield, Connecticut.

This position will provide front desk, office administration, and executive support to a fast-paced corporate environment, working closely with the Chief of Staff, Corporate Administrative Assistant, and Office of the CEO.

The ideal candidate is a self-motivated administrative professional who enjoys staying busy, anticipating needs, and taking ownership of responsibilities. This individual must be comfortable balancing reception duties with administrative projects, supporting multiple departments, and handling confidential information with professionalism and discretion.

The position will initially be part-time, with an expected increase to full-time hours during a maternity leave beginning January 2027. There is potential for this opportunity to transition into a permanent role based on business needs and performance.

Responsibilities:

• Serve as the first point of contact for visitors, employees, and incoming inquiries.

• Manage front desk reception and provide professional customer service.

• Answer, screen, and direct incoming phone calls and emails.

• Coordinate calendars, schedule meetings, and assist with appointments.

• Perform data entry and maintain accurate electronic and physical records.

• Create, format, and maintain Excel spreadsheets and administrative reports.

• Prepare correspondence, presentations, and other business documents.

• Organize and maintain electronic and physical filing systems.

• Manage incoming and outgoing mail, deliveries, and packages.

• Monitor and replenish office, kitchen, coffee, and general workplace supplies.

• Support day-to-day office operations and administrative needs.

• Assist with expense reports, tracking, and reconciliation-related administrative tasks.

• Provide administrative assistance with occasional executive travel arrangements.

• Support the Chief of Staff and Office of the CEO with priority requests and special projects.

• Collaborate with various corporate departments, including HR, Legal, Marketing, Sales, and IT.

• Maintain discretion when handling confidential business and executive information.

• Identify opportunities to assist the team and proactively address administrative needs.

• Prioritize multiple assignments and ensure timely, accurate completion of tasks.

• Provide additional administrative and front-office coverage as business needs require.

Experience:

• Approximately 3–5 years of relevant administrative, receptionist, office coordination, or executive support experience preferred.

• Previous experience in a fast-paced corporate office environment is strongly preferred.

• Strong organizational skills with excellent attention to detail.

• Ability to independently prioritize, manage, and complete multiple tasks.

• Demonstrated initiative, accountability, and ownership of responsibilities.

• Excellent written and verbal communication skills.

• Professional demeanor and strong interpersonal/customer service skills.

• Comfortable supporting executives and interacting with multiple departments.

• Ability to handle sensitive and confidential information with discretion.

• Flexible, adaptable, coachable, and eager to learn new processes.

• Comfortable transitioning between reception responsibilities and administrative projects.

• Ability to work independently while remaining collaborative and team-oriented.

• Willingness to occasionally use a personal cell phone for urgent business communications and required authentication.

• Reliable transportation and ability to work fully on-site.

• Availability for occasional full-day coverage and temporary full-time hours during maternity leave.

Software/tools

• Microsoft Excel – Required: Ability to independently create and format spreadsheets, use basic formulas and functions, sort/filter data, and organize information accurately.

• Microsoft Outlook – Required: Email communication, calendar management, and meeting coordination.

• Microsoft Word – Required: Document creation, formatting, and correspondence.

• Microsoft PowerPoint – Preferred: Basic presentation creation and editing.

• Microsoft Teams – Required: Internal communication and virtual meetings.

• Microsoft Authenticator – Required: Comfortable downloading and using the app for secure access.

• Microsoft SharePoint – Plus: Experience navigating, organizing, or maintaining SharePoint sites.

• Concur / Expense Reporting Systems – Plus: Experience submitting, organizing, or processing expense reports.

• General ability to learn new technology and troubleshoot routine administrative system issues independently.

  
  

At Premier Talent Partners, we are a people-centered recruitment firm with a strong focus on skills-based hiring. We specialize in placing individuals in roles ranging from entry-level to VP level across various fields, including customer success, sales & marketing, finance & accounting, administration, HR, operations, and technology. Our expertise spans contract/temporary, temporary-to-permanent, permanent, and employer-of-record services, and we are committed to equitable & inclusive hiring practices on a national scale.

Benefit offerings and eligibility are based on employment status and applicable plan terms.

If you have an interest in exploring other positions similar to this one, please note that compensation ranges and benefits offerings may vary by role and assignment.

We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations.

Work authorization: At this time, we are unable to offer employment sponsorship.

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