What are the responsibilities and job description for the Senior Accounts Receivable Specialist position at Premier Air Inc.?
Description
Senior Accounts Receivables Specialist
About Us:
Premier Private Jets is a distinguished provider of comprehensive business aviation services, including Charter, Maintenance, Repair, and Overhaul (MRO) [PremierMRO], and Fixed Base Operations (FBO) [PremierFBO]. With a commitment to excellence, we ensure our clients receive unparalleled service across all divisions.
Duties and Responsibilities:
Create invoices and submit them to clients throughout the day in line with company policy.
Receive and record payments from clients, ensuring accuracy in transaction records.
Contact clients to follow up on outstanding payments and resolve billing discrepancies.
Monitor accounts receivable aging reports to identify overdue accounts and take appropriate actions.
Perform credit card authorizations and daily maintenance of authorization schedule.
Follow-up on invoices to ensure all funds are collected within the authorization window.
Regular communication with clients and internal sales team.
Reconcile systems regularly to ensure all trips are properly accounted for.
Timely reports to accounting manager regarding any collection or billing discrepancy issues.
Post monthly credit card merchant processing fees.
Deposit check payments via bank scanner.
Update and distribute month-end sales analysis.
Maintain organized and complete records of all accounts receivable transactions, correspondence, and collections efforts.
Reconcile customer deposits and ensure accurate application of payments to invoices monthly.
Perform month-end close and reporting responsibilities as assigned.
Perform ad-hoc projects as assigned.
Benefits:
Health, dental, vision, and life insurance
401(k) Match
Short term, and long-term disability
Paid Holidays
Paid Time Off
Requirements
Qualifications
High school diploma or equivalent; a degree in accounting or finance is a plus.
Minimum 2 to 5 years of proven experience in accounts receivable or a related financial role required.
Strong knowledge of US GAAP accounting principles.
Proficiency in accounting software and Microsoft Office Suite, particularly Excel. Experience with Microsoft Dynamics 365 – Business Central is a plus.
Ability to meet deadlines and work under pressure.
Excellent written and verbal communication skills.
Strong attention to detail, organization, and problem-solving abilities.
Ability to work independently and as part of a team.
Time management skills and the ability to meet deadlines.
Flexibility to work within constantly changing priorities.
Willingness to learn in a growing environment.