Accounts Receivable Specialist

Department: Accounting

Location: West Palm Beach, FL

Compensation: $75,000 - $80,000 / year

Description

The Accounts Receivable Specialist is responsible for owning and executing the full
accounts receivable lifecycle, with a primary focus on accurate AIA/progress billing,
retainage tracking, collections, and lien compliance. This role serves as the subject-matter
expert for construction AR, partnering closely with Project Managers, Project Accountants,
Operations, and leadership to stabilize receivables, improve cash flow, and reduce aging
balances across assigned entities.

Key Responsibilities

Key Responsibilities
• Proactive collection efforts to reduce aging balances and improve cash flow.
• Execute collection action plans in coordination with leadership and project teams.
• Monitor and improve key AR performance indicators, including Days Sales Outstanding (DSO), aging balances, and billing timeliness.
• Own the end-to-end accounts receivable lifecycle, including AIA/progress billings, retainage tracking, and collections.
• Prepare, review, and submit invoices and pay applications in accordance with contract terms, job cost data, approved work-in-progress, and customer requirements.
• Partner with Project Managers and Project Accountants to ensure billing aligns with project progress, approved change orders, and contractual milestones.
• Serve as the escalation point for complex billing issues, disputed invoices, short payments, and delayed payments.
• Manage lien waivers, preliminary notices, and compliance documentation to support timely payment release.
• Ensure lien releases are executed upon payment and maintained in accordance with contract and regulatory requirements.
• Maintain records to support audits and compliance reviews.
• Apply customer payments accurately and resolve unapplied cash and discrepancies.
• Reconcile AR subledger to the general ledger and support month-end close activities.
• Assist with audit and reporting requests related to accounts receivable.
• Establish, document, and improve AR policies, procedures, and internal controls.
• Support ERP and reporting optimization initiatives related to construction billing and receivables.
• Collaborate with Project Management, Operations, Sales, and Accounting leadership to resolve AR issues.
• Communicate professionally with customers regarding billing, payment status, and issue resolution.

Skills, Knowledge and Expertise

Qualifications
• 4 years of progressive accounts receivable experience, with a minimum of 1-2 years in construction, utilities, or project-based environments.
• Demonstrated expertise in AIA/progress billing, retainage tracking, change order billing, and construction collections.
• Proven ability to independently manage complex AR portfolios and resolve disputed invoices, short payments, and delayed payments.
• Strong working knowledge of lien waivers, preliminary notices, and construction billing compliance requirements.
• Experience partnering directly with Project Managers and Operations to drive billing accuracy and cash recovery.
• Advanced proficiency in ERP/accounting systems such as Sage Intacct or QuickBooks, with strong Excel analytical skills.
• Experience supporting AR across multiple projects or entities preferred.
• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred; equivalent experience considered.
• Experience in Levelset a plus

Key Skills
• Construction-focused AR expertise
• Strong analytical and problem-solving skills
• Ability to lead through influence without direct authority
• Clear, confident communication with internal and external stakeholders
• Process improvement and continuous improvement mindset

Disclaimer
This job description is not intended to be all-inclusive and may be amended as business
needs evolve.

All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, disability, or protected veteran status.