Office Administrator

Office Administrator

If you enjoy being the person who keeps everything organized and running smoothly, this could be an excellent opportunity to make a real impact within a small, close-knit team.

The Office Administrator is the operational backbone of the office, managing key financial, administrative, and customer-facing responsibilities. Working closely with leadership, sales, warehouse staff, and the outside accountant, this person brings accuracy, follow-through, and initiative to the daily, weekly, and monthly tasks that keep the business moving.

Job Type: Temp-to-Hire, Full-Time
Location: Fargo, ND
Shift: Monday – Friday, 8am – 5pm
Compensation: $21-$24/hour, DOE
Benefits: Once on company’s direct payroll - PTO, Health, vision, dental; As part of our commitment to employee well-being, Preference Employment Solutions offers Minimum Essential Coverage (MEC) health plans for both individuals and families. Our plans provide essential healthcare benefits at an affordable cost, ensuring you have access to the coverage you need while working with us.

Position Overview:

· Invoicing and Order Processing

· Accounts Receivable

· Online Sales - Inventory and Payment

· Accounts Payable

· Inventory - Receiving, Control, Updating

· Basic Accounting - Reconciliation, sales tax rates, etc.

· Payroll Preparation

· General Administrative - Maintain Records, Filings, Account Mgmt

· Order office supplies and janitorial supplies as needed

· File state business registrations and maintain registered agent status in all required states

· Manage employee insurance enrollment, changes, and renewals

· Assist walk-in wholesale and retail customers with orders, questions, and product information

Characteristics of a Successful Candidate:

· MUST: Associate's degree in business, accounting, or related field.

· MUST: Minimum 2 years of office administration, accounting, or bookkeeping experience.

· Working knowledge of QuickBooks Desktop Enterprise (General QuickBooks - transition to QuickBooks Desktop Enterprise).

· Familiarity with e-commerce platforms (Shopify experience a plus).

· Proficient with Microsoft Office (Excel, Word, Outlook) and general computer skills.

· Strong written and verbal communication skills, including phone presence.

· Detail-oriented with strong follow-through on recurring tasks and deadlines.

· Reliable attendance and punctuality.

· Prior experience in wholesale distribution, automotive, or trade industry.

· Experience with multi-carrier shipping platforms.

· Experience with sales tax filing across multiple states.

· Notary commission (or willingness to obtain).

· NOTE: Any offer of employment is contingent upon successfully passing a Background check

How to Apply:

· Contact: Tyia at 701-293-6905

· Email: tyia@pesfargo.com

· Visit Us: 2605 42nd St. South, Ste 100 in Fargo, ND

· Office Hours are Monday through Friday from 8:00am-5:00pm

Preference Employment Solutions is a local employment company successfully assisting job seekers for over 30 years! We are FREE and CONFIDENTIAL. Preference Employment Solutions is an equal opportunity employer.

#IND2

Pay: $21.00 - $24.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Education:

• Associate (Required)

Experience:

• Office Administration: 2 years (Preferred)
• Bookkeeping: 2 years (Preferred)
• Accounting: 1 year (Preferred)
• Microsoft Office: 5 years (Preferred)
• Quickbooks: 2 years (Required)

Work Location: In person

Salary : $21 - $24