Operations Assistant

The Operations Assistant is a part-time role supporting the Milwaukee office to ensure smooth functioning of the office environment. Remote support will be provided to other office locations for purchasing.  

Responsibilities (others may be assigned):

COMMUNICATION

• Communicate as directed with internal and external team members on task assignments
• Communicate with all PRA departments to ensure efficient use of resources
• Communicate with outside vendors, building management and other needed parties to meet facilities and purchasing needs

COLLABORATION

• Receive and process purchase requests for all supplies needed for office functioning
• Monitor inventory of standard office and kitchen supplies and complete purchase as needed
• Research purchase options for nonstandard items and obtain budget approval for ordering
• Order architectural stamps for newly licensed professionals
• Review, approve and submit invoices for all purchases generated
• Ensure that public spaces are stocked and equipped with the necessary supplies and materials
• Set up workstations with basic supplies for new employees
• Monitor and maintain cleanliness of the public spaces during business hours
• Organization of office storage rooms
• Provide set up and clean up support for office events
• Coordinate meal orders for special events
• Receive requests and determine need for maintenance and repair
• Ensure a functional, safe, and welcoming office environment by assisting with routine facilities checks, repairs and improvements

Desired Qualifications/Knowledge:

• High School diploma/GED
• Prior experience in administrative or operations support role
• Prior experience in a facilities support role preferred
• Excellent time management and prioritization skills
• Flexibility to adapt to evolving office needs
• Detail oriented
• Excellent organizational skills
• Listen actively, acknowledge and respond to feedback
• Demonstrate a continuous learning mindset
• Embrace and demonstrate the PRA Core Values of Community, Collaboration and Commitment
• Ability to work an on-site schedule of Monday – Thursday 10 am – 2 pm

Physical Requirements:

Reasonable Accommodations may be made to allow individuals to complete essential job functions. May require the ability to sit for long periods of time, stand, walk and manipulate (carry, lift, move) medium weight of 30 to 50 pounds.  Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate technical equipment, read technical information and to analyze complex data, as well as good hearing and speaking abilities to exchange information accurately through emails, on the phone or in person.

Work Environment:

Duties and responsibilities are generally performed in an office setting. Occasional travel to offsite locations to perform work and work-related tasks or to attend meetings may be required.

*This Job description is subject to change at any time per management discretion*

PRA is an Equal Opportunity Employer operating under an Non Discrimination in Employment Plan.