What are the responsibilities and job description for the AP/AR Specialist position at Practical Administrative Solutions L.P?
Overview
RIDC PARK - Pittsburgh, Pa
POSITION SUMMARY
The AP/AR Specialist reports to the Chief Financial Officer. Primary responsibilities include the coordination of all aspects of Accounts Payable, Private Pay Accounts Receivables and Cash application.
KEY RELATIONSHIPS Internal – Billing and Accounting Teams; External – Vendors and Private pay customers
Responsibilities
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Maintain timely and accurate records of private pay customers AR.
- Receives checks
- Prepare the bank deposit and reconcile cash daily.
- Adhere to corporate Private Pay Policy and Procedures.
- Communicate status of collection efforts to management timely and regularly.
- Generate list of past due AR based on guidelinesand communicate to management.
- Prepare and mail past due notices.
- Alert management to potential collection issues.
- Recommend accounts to be submitted to collection agency.
- Provide documentation as needed to facilitate collection agency efforts.
- Works collaboratively with billing department.
- Reconcile the A/P and A/R sub-ledger to the general ledger monthly.
- Process vendor invoices for payment including expense reports
- Perform various analyses as needed.
- Reconcile the Grane Rx Company credit card monthly.
- Recommend process improvement initiatives.
- Provide excellent customer service to Grane Rx internal and external customers.
- Perform other duties as necessary.
Qualifications
EXPERIENCE, SKILLS AND EDUCATIONAL REQUIREMENTS
- High School diploma required. Bachelor degree is preferred.
- 2 years’ experience in an accounting environment with demonstrated progression in responsibilities. Prior Accounts Payable and Accounts Receivable experience necessary.
ADDITIONAL SKILLS AND REQUIREMENTS
- Demonstrates solid math and accounting skills.
- Experience with general ledger software program(s).
- Proficiency with Microsoft Excel.
- Experience with Microsoft Word
- General knowledge of accounting. SAGE Intacct experience is a plus.
- Displays exceptional attention to detail.
- Adheres to the highest ethical standards and practices.
- Demonstrates professional interpersonal and communication skills.
- Maintains a positive attitude.
- Possesses the ability to promote and facilitate a team environment.
- Awareness and respect regarding the privacy, confidentiality, and security of resident information.
- Work requires willingness to work a flexible schedule.
- Willingness to adhere to Grane Rx Core Values which include accountability, integrity, making a difference, quality, respect, stewardship, and teamwork.
Information contained in this description represents the general nature of work being performed. This is not an exhaustive list of all responsibilities, duties and skills required for the position. Reasonable accommodations will be considered in appropriate circumstances; however, as the nature of an accommodation may vary depending on the needs and desires of an individual with a disability, it is impossible to describe in advance specific accommodations that will be considered.
NOTE: Company management reserves the right to amend and revise responsibilities to meet business and organizational needs.
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