Safety Coordinator

The Safety Support Coordinator provides administrative and logistical support to the Safety Team and Safety Manager in reviewing, evaluating, and analyzing work environments and project safety in conjunction with supervisory personnel. As well as Designing, modifying, and coordinating safety programs and procedures to control, eliminate, and prevent injury and disease under the direction of the Safety Manager and Safety Team.  Assist the Safety Manager and Safety Team in enforcing adherence to laws and regulations governing the health and safety of individuals and compliance with corporate safety program standards. Collaborate and interface with operations on a daily basis to reach company objectives under the Safety Manager. This role is responsible for scheduling, documentation, recordkeeping, and ensuring all training is properly completed and tracked across job titles and branches. The Coordinator handles the day-to-day execution of training logistics while ensuring accuracy, organization, and compliance in all training documentation.

Key Responsibilities:

Administrative & Recordkeeping

- Maintain accurate training and qualification records in the Learning Management System (LMS) and internal databases.
- Document attendance, completion, and certification for all training sessions.
- Process registration for programs/events as well as group permits, room rentals, and catering orders.
- Generate training completion and compliance reports for management review.
- Ensure documentation meets internal standards and regulatory requirements.
- Answer telephone calls (using the correct greeting, in a friendly, helpful manner) and help and directs callers to the appropriate party.
- Handles customer service responsibilities, including calls, situations, and complaints in a professional and timely manner.
- Keeps safety office stocked with first aid supplies, safety supplies, educational materials and handouts.
- Maintains Teams folders with up-to-date information.
- Be proficient in Microsoft programs (Teams, Outlook, Work, PowerPoint, and Excel).
- Compose correspondence to company personnel and external agencies as required.

Training Coordination

- Schedule, organize, and communicate in-person and virtual training sessions across branches.
- Coordinate logistics including materials, sign-ins, rosters, and follow-up communications.
- Support instructors and field staff with training materials and equipment set up.
- Update, upload and manage course content within the LMS as directed.
- Share training materials and verification records with customers or external partners as requested.
- Create training cards and mail them out to the appropriate office to be distributed to the correct employee.
- Assign and track training courses to employees within the company.
- Occasionally assist in teaching Safety Orientations or Refreshers.

Program Support

- Assist the Safety Team with developing and updating training content.
- Help identify training needs based on job roles, audits, and operational feedback.
- Assist in maintaining the company training matrix and updating branch requirements.
- Support onboarding and new-hire orientation logistics.
- Assist in the application and the maintenance of our state and national awards.
- Lead event learning meetings on an as needed basis and keep accurate notes during the meetings.
- Maintains confidentiality related to environmental, safety, and security issues.

Collaboration & Communication

- Serve as the central administrative contact for safety and training inquiries.
- Communicate upcoming training events and requirements to supervisors and employees.
- Coordinate with HR, Safety Team Members, and Operations to ensure all required training and documentation is completed.
- Maintains, updates, and audits company safety databases (eCompliance, GPS Insight, Power BI, etc.) and learning management software (Corner Stone).
- Occasional traveling required to represent the safety department at company events or meetings.