School Administrative Assistant Middle School - 23727 (Contracted and/or Limited Term)

Description

Examples of Duties

REPRESENTATIVE DUTIES:

Coordinate office activities and communications with school activities, events and time lines; maintain the principal's calendar; schedule appointments and arrange meetings and conferences; screen visitors and phone calls; make travel arrangements; receive mail, prioritize and distribute.

Organize budget and financial material to maintain accurate fiscal records; record expenditures and transfer funds as appropriate.

Perform secretarial duties for the Principal; take minutes of meetings, letters and memoranda; compose correspondence and bulletins independently; assist with routine administrative matters as appropriate.

Coordinate the Principal's office serving as receptionist, primary contact and reference source for staff, students, parents and the public; perform public relations and communications services for the Principal.

Communicate with students, parents and the public to explain policies, procedures and regulations related to school functions and programs; make decisions related to procedural matters according to established guidelines.

Type and input from rough drafts or verbal instructions a variety of materials such as master schedules, letters, memorandums, requisitions, lists, bulletins, reports and statistical data.

Communicate with District Office to coordinate substitute teachers to cover absences; assist in orienting substitute personnel to the school facility and assigned classroom.

Process the certificated and classified payroll including the completion and submission of time sheets to the District Office; maintain accurate records with respect to personnel; assist substitute teachers and classified personnel by providing them with keys and materials; secure period substitutes and prepare substitute time sheets; type certificated and classified evaluations.

Operate a variety of office machines such as typewriter, copiers, calculator and computer equipment.

Provide lead direction to office staff; assign and review duties of assigned office staff to assure efficient coordinated completion of work assignments.

Prepare requisitions for the purchase of supplies and equipment according to established procedures; maintain general budgetary and inventory records related to purchases.

Administer routine first aid to students and staff as assigned by the position; dispense medication according to physician instructions and District policy; notify parents of ill or injured students as needed.

Perform a wide variety of problem-solving tasks in support of certificated, classified and management personnel.

Perform related duties as assigned.

Minimum Qualifications

• This classification requires that incumbents be skilled in typing/keyboarding at a minimum of 45 words per minute. A typing test will not be given. Applicants must certify in writing that they have such skills. Demonstrated proficiency will be expected during the probationary period for the class.

Supplemental Information

KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
School office terminology, practices and procedures.
Modern office practices, procedures and equipment.
Financial and statistical record-keeping techniques.
Receptionist and telephone techniques and etiquette
Health and safety regulations.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Oral and written communication skills.
Interpersonal skills using tact, patience and courtesy.
District organization, operations, policies and objectives.
Letter and report writing techniques.
Applicable sections of the State Education Code and other applicable laws.

ABILITY TO:
Perform office, secretarial and clerical work to assist the Principal with a variety of administrative tasks.
Learn, interpret, apply and explain school and District policies, rules and objectives.
Understand and perform duties within scope of authority.
Establish and implement revised office procedures as needed and according to established guidelines.
Understand and interpret rules and written direction and apply to specific situations.
Compose correspondence independently.
Perform duties effectively with many demands on time and constant interruptions.
Type or input data at an acceptable rate of speed. *
Establish and maintain effective working relationships with others.
Operate a variety of office machines including computer, calculator and copiers.
Meet schedules and time lines.
Plan and organize work.
Train and provide work direction to others.
Maintain records and prepare reports.
Work confidentially with discretion.
Add, subtract, multiply and divide quickly and accurately.
Communicate effectively both orally and in writing.
Understand and follow oral and written directions.
Work independently with little direction.