Facilities Coordinator

Description

Are you seeking a career with a growing company, a place where you can make an impact in the community? Then Positive Impact Health Centers is the company for you.

Positive Impact Health Centers (PIHC) is a community leader in providing HIV prevention, care and treatment services located in Metro Atlanta. The PIHC model of care assures that clients have access to medical, pharmacy, dental, behavioral health and social services, providing the best opportunity for patients to achieve high-quality health outcomes. Services are provided on-site and through telehealth.

What makes us different? We offer our employees the following:

• Health Wellness day per quarter
• Parental Leave
• Free parking at our locations/bus line accessibility
• Competitive Salary & Benefits
• Automatic 3% Safe Harbor & 2% Profit Sharing (Retirement Program)
• 100% allotted for benefit elections for employees, 50% allotted for benefit elections for employee's spouse/dependent
• Credit Union

Positive Impact Health Centers (PIHC) is a community leader in providing HIV prevention, care, and treatment services. The PIHC model of care assures that individuals with HIV have access to medical, pharmacy, dental, behavioral health, and social services, providing the best opportunity for patients to achieve high-quality health outcomes.  

Job Summary: The Facilities Coordinator role is a critical operational position that supports the Senior Facilities Manager in maintaining a secure, safe, compliant, and well-functioning work environment across multiple PIHC locations. This role is responsible for coordinating vendors, monitoring facilities operations, conducting inspections, supporting emergency preparedness efforts, managing maintenance coordination, tracking expenses, and serving as the designated backup to the Senior Facilities Manager.   

Requirements

JOB DUTIES & RESPONSIBILITIES:

Essential Duties, Tasks, and Responsibilities:

•  Maintain a secure and well-functioning work environment  
•  Coordinate external vendors including janitorial, security, landscaping, and property management  
•  Serve as liaison between property management and the Senior Facilities Manager  
•  Perform monthly inspections across all locations  
•  Conduct market research and cost-benefit analysis for vendors  
•  Manage portions of the facilities operating budget 
•  Recommend and approve vendor expenditures within assigned thresholds 
•  Analyze facilities costs and develop cost-saving recommendations  
•  Evaluate, negotiate, and recommend vendor contracts  
•  Independently resolve vendor performance concerns 
•  Lead facilities-related operational initiatives  
•  Maintain regulatory compliance programs for facilities operations 
•  Serve as operational lead in absence of Senior Facilities Manager 
•  Make independent operational decisions regarding facilities issues and emergency response 
•  Direct emergency preparedness activities, coordinate response protocols, and exercise independent judgement regarding facility safety issues and operational continuity   
•  Maintain and update Certificates of Insurance (COIs) for all PIHC vendors 
•  Manage portions of the facilities operating budget 
• Strong knowledge of facilities management operations 
•  Oversee the work order system and maintain space allocation using SpaceIQ (SIQ)  
•  Serve as operational lead in absence of Senior Facilities Manager
• Make independent operational decisions regarding facilities issues and emergency response
• Direct emergency preparedness activities, coordinate response protocols, and exercise independent judgement regarding facility safety issues and operational continuity
• Evaluate, negotiate, and recommend vendor contracts
• Independently resolve vendor performance concerns
• Lead facilities-related operational initiatives

MINIMUM QUALIFICATIONS & EXPERIENCE:

•  HS Diploma, AA or BS  

PREFERRED KNOWLEDGE, SKILLS, ABILITIES & OTHER APTITUDES (KSAOs):

Knowledge, Skills, Abilities, and Other Aptitudes (KSAOs):

•  Must possess the ability to handle conflict and crisis in a professional manner 
•  Must have demonstrated leadership and management skills. 
•  Understanding of safety regulations in offices  
•  Sound judgement and the ability to think quickly during emergencies  
•  Familiar with office equipment and building security systems 
•  Excellent verbal and written communication skills 
•  Firsthand experience with facilities management software is a plus 
•  Requires advanced computer knowledge, especially MS Office, with the ability to learn many different computer software packages.  
•  Must have excellent interpersonal skills.  
•  Must have demonstrated leadership and management skills.  
•  A working knowledge of public health and preventative care guidelines in oral health care.  
•  The ability to prioritize tasks and manage time efficiently.  
•  The ability to be flexible as to the changing needs of the Center.  
•  Ability to work in a diverse workforce 
•  Ability to work in a multidisciplinary team  

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk, or hear. The employee is occasionally required to walk, use hands to finger, handle, or operate computers, objects, tools, or controls, and reach with hands and arms. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this role include close vision and the ability to adjust focus.  

NOTES:  

1. Positive Impact Health Centers, Inc., is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, or covered veteran status.  

2. Recreational drugs, weapons, and violence are not permitted on agency property or at any agency events or programs.  

3.The above job description represents the general nature, primary duties and responsibilities, and qualifications for the work performed by employees within this job but is not a comprehensive and exhaustive list. Employees may be required to perform other duties as assigned, and specific duties, responsibilities, and activities within the core nature of the job may change at any time with or without notice. Employees must be able to perform the essential functions of the job, as specified by the employing entity, with or without reasonable accommodation.