Benefits/HR Specialist

PRIMARY PURPOSE:

Coordinate the employee benefits program for the district. Maintain records and provide assistance to employees to ensure effective use of benefits. Maintain active database of all substitutes. Assist with the overall operation of the Human Resources Department.

QUALIFICATIONS:

Education and/or Experience:

Associate degree; or three years related experience in school district operations.

MAJOR RESPONSIBILITIES AND DUTIES:

• Implementation and administration of benefits programs for the school district.
• Handle employee benefit inquiries and complaints to ensure quick, equitable, and courteous resolution. Act as liaison between employees and insurance carrier’s claims office and resolve administrative problems with insurance carrier representatives.
• Provide timely notice to employees under the requirements of the Consolidated Omnibus Budget Reconciliation Act (COBRA), Health Insurance Portability and Accountability Act (HIPAA), and Affordable Care Act (ACA) including issuing certificates of coverage for all medical plans for all terminated employees and dependents.
• Assist in conducting benefits orientation and enrollment of new employees in benefit plans.
• Assist with annual open enrollment process. Process all employee benefit enrollment and change forms within required time limits to meet payroll deadlines.
• Maintain district’s benefit website for all employees.
• Notify employees of changes in benefits programs.
• Prepare, collect and compile statistical and other pertinent data regarding insurance benefits through district’s TPA for insurance committee.
• Prepare and submit required reports to District officials, companies, state and national regulatory bodies.
• Oversee Workers Compensation Program.
• Assist the human resources office with functionally.
• Maintain confidentiality.
• Other duties as may be assigned.

SUBSTITUTES:

• Maintain substitute job postings.
• Conduct substitute semi-annual orientation meetings.
• Process all substitutes for fingerprinting.
• Create personnel files for substitutes and maintain necessary paperwork.
• Maintain accurate approved substitute employee list and personnel records.
• Assist with maintaining all employee personnel records.
• Assist the human resources office with functionality.
Maintain confidentiality.

NECESSARY SKILLS:

• Knowledge of administration of employee benefits programs and applicable laws.
• Ability to interpret and disseminate insurance and benefits information to individuals and groups.
• Strong organizational, communication, and interpersonal skills.
• Ability to effectively present information in one-on-one and to small and large groups of employees.
• Proficiency in keyboarding and file maintenance.
• Ability to use software to develop spreadsheets, databases, and word processing.
• Knowledge of Skyward software of both financial and human resources.
Knowledge of basic accounting principles.

230 Days per year - Pay Grade 6