What are the responsibilities and job description for the Accounts Receivable Coordinator position at Polyglass USA, Inc. / Mapei Group?
Accounts Receivable Coordinator
Who we are: Polyglass is values-driven organization based on family, quality and innovation. We offer so much to our team members, and many choose to continue their careers at Polyglass for many years – even decades! We are a true innovator and leader in roofing solutions. Polyglass started 50 years ago in Italy. Nearly 35 years ago, we brought the business to the US, and the business has grown to 6 offices producing our leading products across the US.
Position Summary: The Accounts Receivable Coordinator is responsible for managing various tasks related to accounts receivable functions. The individual will play a crucial role in ensuring accurate and timely processing of invoices, handling customer inquiries, monitoring accounts, and maintaining financial records.
What you get to do:
- Generate and distribute invoices, credit memos, and warranty check copies to customers and internal departments as needed.
- Monitor and manage AR and ARCS email inboxes, respond to and resolve customer inquiries and account discrepancies, and perform collections outreach to ensure timely payments.
- Post customer payments, including cash, check, and credit card transactions, and accurately apply cash and credit entries in the accounting system.
- Upload checks, remittances, and related reports to the treasury system for processing, record-keeping, and reconciliation.
- Run aging reports twice weekly to monitor outstanding receivables and follow up on overdue payments.
- Communicate with customers regarding past due invoices and follow up on payment arrangements.
- Maintain organized AR records by saving daily bank statements and customer remittances to designated shared drives.
- Reconcile all clearing accounts to ensure accuracy and completeness of financial records.
- Manage prepaid accounts, ensuring accurate recording and proper allocation of expenses.
- Assist in AR receivables forecasting and update projections based on aging analysis.
- Assist with monthly close activities and maintain monthly reports.
- Maintain and set up customer and vendor accounts in the AS400 system, ensuring accuracy and up-to-date records.
- Perform other duties as assigned.
REQUIRED QUALIFICATIONS:
- Minimum high school diploma or equivalency.
- Proficient in Microsoft Word, Excel, Outlook, Teams, and Power Point.
- Minimum 2 years work experience, preferably in Accounting and/or Bookkeeping.
PREFERRED QUALIFICATIONS:
- AS-400 or other enterprise-wide system experience preferred.
- Experience with cash posting, collections, and account reconciliations
Why Polyglass? Because we are a values-driven organization first that treats our employees like family and allows you to share in our success. We offer career stability and growth, best-in-class compensation and benefits and an opportunity to work alongside a passionate, dedicated team to achieve goals together.
Check out how it feels to be part of Life at Polyglass!