What are the responsibilities and job description for the Accounts Payable Coordinator position at Polyglass USA, Inc. / Mapei Group?
Accounts Payable Coordinator
Who we are: Polyglass is values-driven organization based on family, quality and innovation. We offer so much to our team members, and many choose to continue their careers at Polyglass for many years – even decades! We are a true innovator and leader in roofing solutions. Polyglass started 50 years ago in Italy. Nearly 35 years ago, we brought the business to the US, and the business has grown to 6 offices producing our leading products across the US.
Position Summary: This role will be responsible for managing both accounts payable functions. The AP Coordinator will play a crucial role in maintaining accurate financial records, ensuring timely payment collections, and efficiently managing the invoicing process, and will split its daily activities, spending half the day on accounts receivable tasks and the other half on accounts payable responsibilities.
Responsibilities:
- Monitor and manage invoices awaiting purchase orders, good receipts, and/or approval, ensuring invoices are processed accurately and in a timely manner.
- Coordinate with various departments to expedite the approval process for invoices and resolve any issues.
- Verify the accuracy and completeness of invoice data before processing payments.
- Reconcile supplier statements for all accounts payable transactions, resolving discrepancies promptly.
- Foster positive relationships with suppliers and address inquiries or concerns promptly and professionally.
- Performs other duties as required.
Required Qualifications:
- Proficient in Microsoft Word, Excel, Outlook, and Power Point.
- High School Diploma or GED required.
- 3 - 5 years previous accounting and/or bookkeeping experience is required.
Preferred Qualifications:
- AS-400 or other enterprise-wide system experience preferred.
- Experience with collections, negotiation skills, and supplier statement reconciliation is advantageous.