Wholesale Associate

POSITION: Wholesale Associate

DEPARTMENT: Wholesale, North America

MANAGER: Wholesale Directors for North America

WORK ARRANGEMENT: Hybrid - 4 days per week in office

STATUS: Full-time (Exempt)

LOCATION: New York, NY

MAIN RESPONSIBILITIES

• Support the North America and Pure Online Women’s and Men’s wholesale business by managing key operational tasks

• Shipping recaps for WHS team PO & EDI Processes

• Communicates via email regarding in-season production changes and requests new purchase orders (POs) as needed by Client Services

• Assists the Sales Team in following up with all North American Omni Majors for EDIs prior to new seasons, ensuring that EDIs are received at least one month before the start of shipping

• Ensure that EDIs are received at least one month prior to the start of shipping. Share updated information on order quantities and pricing with partners to maintain accuracy in EDIs

• Sends out weekly ATS report and process reorders with Customer Services

• Production recuts, partners with Client Services to finalize order confirmations

• Post-order changes (style code, description, color changes) manage directly with Client Services and Customer. Communicates cancellations due to ongoing Upper Management conversations (Margaux reductions, distribution, etc.)

Shipping and Payment

• Close follow-up with Logistics teams on shipping & pre-payment statuses. Supports Sales Team in responding to delivery inquiries from all NA Omni Majors and Specialties

• Participation on Accounts Receivable call and internal weekly follow-up regarding payment topics

RTVs and Cancellations

• Ownership of all RTVs and cancellations to ensure effective communication both internally and externally (includes adding to Cancel Log and checking weekly RTV status)

• Tracking RTV process in partnership with partners & CS In-Market Support

• Create PowerPoint presentations to support management

• Manages all communication relating to order follow-ups (size scale changes, style cancellations, etc.) and meeting company deadlines

• Partners with Client Services in ensuring all orders entered in RLM are reflected accurately on received Client PO’s. Double- checking all POs against OCs to ensure 100% accuracy. Communicate OCs to all partners at the end of each market

Other Responsibilities

• Assist Sales Team in correspondence for Retail VIC requests and in-store transfers

• Accompanies Sales Team to local PK seminars and visual merchandising visits as needed

• Manage seasonal team of Intern responsibilities in support of Sales Team and manages overall workflow – responsible for securing interns in partnership with Wholesale Associate

SKILLS & QUALIFICATIONS

• Bachelor’s Degree or equivalent work experience

• 1-2 years of experience in a wholesale, buying, or merchandising support role

• Experience in an omni-channel luxury fashion or wholesale environment is a plus.

• Proficient in Excel, including pivot tables and VLOOKUP functions

• Familiarity with company calendars, deadlines, sales plans, and budgets

• Proven experience collaborating with cross-functional teams, including sales, finance, production, and merchandising, throughout all seasons

• Approaches challenges with a solution-oriented and pragmatic mindset

• Highly organized, adaptable, and a creative problem solver

• Communicates effectively and professionally with clarity and purpose, demonstrating the ability to engage with a diverse range of individuals, including senior leadership and external partners

• Exhibits confidence balanced with humility, demonstrating kindness, warmth, thoughtfulness, responsiveness, and optimism

• Displays exceptional time management and organizational skills