Accounts Receivable/Payable Coordinator

Now Hiring: Accounts Receivable/Payable Coordinator

Pivot CPAs

Location: Ponte Vedra Beach, FL

Employment Type: Full-Time | On-Site

Are you detail-oriented, proactive, and ready to support the financial operations of a growing accounting firm? At Pivot CPAs, we go Beyond Accounting—and that includes building a strong operational foundation. We’re looking for an Accounts Receivable/Payable Coordinator to support our Controller in managing billing, payments, and administrative processes that keep our firm running smoothly.

This is a hands-on role with room to grow, ideal for someone who thrives in a fast-paced environment, enjoys working with both numbers and people, and wants to be part of a collaborative, high-performing team.

Key Responsibilities:

• Prepare and send client invoices in coordination with service teams
• Monitor accounts receivable and follow up on aging invoices
• Assist in processing vendor bills and ensuring timely payments
• Assist with credit card reconciliations
• Input expenses to be billed back to clients
• Maintain accurate records of transactions and billing updates in PracticePro 365 and QuickBooks
• Liaise with clients regarding billing inquiries and escalate as needed
• Support the Controller with monthly financial reporting and ad hoc projects
• Order printed materials (envelopes, labels, business cards)
• Manage Iron Mountain shredding and storage coordination
• Maintain hardware inventory (laptops, monitors, etc.)
• Assist with onboarding logistics and hardware tracking (desk setup, phone set up, IT coordination, etc.)
• Assist the Tax Team as needed (Set up of new clients in Practice Pro 365, Check in Tax Organizers, Train as a backup for releasing electronic filings and mailing client documents).

Qualifications:

• Bachelor’s degree in Accounting or Finance (Preferred)
• 3 years of experience in AR/AP or general accounting
• Proficiency in QuickBooks and Microsoft 365 applications (Word, Excel, Outlook); experience with Practice 365 is a plus.
• Strong attention to detail and organizational skills
• Excellent communication and follow-up abilities
• A proactive, team-oriented mindset
• Reliable

Why Pivot CPAs?

We believe in hiring great people and giving them the tools, trust, and support to thrive. At Pivot, your voice is heard, your growth is supported, and your contributions are recognized.

As a proud BDO Alliance USA member firm, we offer the personalized service of a local firm with the resources and reach of a global network.

We Offer:

• Competitive compensation
• Medical, dental, and vision insurance benefits
• 401(k)
• 15 days of PTO 12 paid holidays, including the Week of July 4th off
• A collaborative, inclusive, and fun culture

Ready to Pivot Your Career? If you're looking for a firm where your skills are valued and your career can grow, we’d love to hear from you. Apply today or message us directly to start the conversation.