Collections and Administrative Coordinator - Part-time

Benefits:

• Competitive salary
• Opportunity for advancement
• Training & development
  
  
  

PIRTEK Midland–Odessa is seeking a part-time Collections & Administrative Coordinator to support a fast-paced, 24/7 mobile hydraulic hose service business by handling accounts receivable follow-up, basic bookkeeping tasks, and general office administration. This role helps ensure healthy cash flow and smooth daily operations so technicians can stay focused on keeping customers’ equipment running in industries like construction, trucking, recycling, and oilfield services.

Key responsibilities

• Make courteous, consistent collection calls and send emails to customers regarding past-due invoices; document all contact activity in the system.
• Monitor aging reports, flag high-risk accounts, and work with ownership on payment plans, credit holds, and escalations.
• Process customer payments (credit card, check, ACH), post to accounts, and assist with daily reconciliation.
• Generate and send customer invoices and statements; verify job tickets from mobile service technicians for accuracy and completeness.
• Maintain up-to-date customer account records, contact information, and credit documentation.
• Answer incoming calls, route service requests, and provide basic information about services, hours, and billing.
• Support general administrative tasks such as filing, scanning, data entry, ordering office supplies, and preparing simple reports.
• Coordinate occasionally with technicians and the owners to resolve customer billing questions related to on-site service work.
  
  
  

Qualifications And Skills

• Prior experience in accounts receivable, collections, or small-business office administration preferred.
• Comfortable making professional collection calls and discussing payment arrangements with business customers.
• Basic understanding of invoicing, statements, and payment posting; experience with accounting or invoicing software is a plus.
• Strong attention to detail, accuracy in data entry, and good organizational skills.
• Clear, professional communication skills (phone and email) and a customer-service mindset appropriate for service-driven industrial clients.
• Ability to work independently, manage priorities, and maintain confidentiality.
• Familiarity with industrial, construction, oilfield, or transportation environments is helpful but not required.
  
  
  

This is a remote position.

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to PIRTEK Corporate.