Senior Administrative Assistant

Senior Administrative Assistant

Onsite - San Francisco, CA

6mth contract with potential extensions

We’re looking for a highly driven Senior Administrative Assistant to provide administrative and business operations support for the VP of Global Impact & Sustainability and team, as well as administrative support for the Global Head of Utility Strategy and Engagement in our client's Energy Solutions business.

You’ll anticipate the needs of your leaders and help them stay focused on their objectives by driving all administrative functions, including managing schedules, meetings, travel, invoicing, and special projects. You’ll be the hub of the team’s business operations and the conductor who keeps them on track and on schedule. You have a strong curiosity for innovation and continuous learning and will help improve day-to-day operating efficiency by anticipating needs, organizing information, and using technology and automation tools to streamline routine workflows.

Key Responsibilities:

• Own and optimize complex executive calendar management and meeting schedules
• Coordinate domestic and international travel arrangements with precision and foresight
• Manage expense reporting, invoice processing and supplier set-up with accuracy and speed
• Coordinate department meetings, offsites and special events
• Collect and prepare information used for meetings and prepare meeting minutes as applicable
• Step in to support broader EA team needs, ensuring no gaps in coverage
• Take on new and ad hoc projects and continuously identify opportunities to improve systems, workflows, and outputs—leveraging AI and new tools where possible Building blocks for success

Required Experience:

• 5 years of experience supporting senior executives in a high-performance environment, including experience in supporting two or more senior executives simultaneously.
• Detail-oriented with strong planning, organizational and time-management skills
• Exceptional multitasking skills with the ability to work well under pressure and easily adapt to change
• Strong business judgment and the ability to operate independently with minimal guidance
• Absolute discretion and professionalism in handling sensitive information
• Must be a team player that is proactive and takes initiative
• Clear, concise, and confident communication skills
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong interest in AI and emerging technologies, with a willingness to experiment and implement tools that enhance productivity
• Excellent multi-tasking skills with the ability to meet tight deadlines

Bonus Experience/Education (Preferred):

• Bachelor’s degree, or equivalent combination of education and experience.
• Experience working collaboratively with other executive assistants or administrative teams supporting senior leadership.
• Demonstrated willingness and capability to leverage emerging technology, automation, and AI tools to improve efficiency, quality, accuracy, and speed