What are the responsibilities and job description for the Administrative Specialist – Quality Department position at Pinnacle Technologies?
\*Position Overview*
The Quality Administrative Coordinator provides critical administrative support to the Quality Team. This role ensures smooth coordination of quality-related activities, maintains key databases, assists with scheduling, and supports documentation needed to meet team objectives and company compliance standards.
Core Responsibilities
- Support the Quality Team with daily administrative tasks and coordination of quality-related activities.
- Maintain databases, reports, and records to support quality documentation requirements.
- Communicate with cross-functional departments to resolve quality issues and ensure timely closure of action items.
- Deliver excellent customer service by responding promptly to inquiries and assisting with routine problem-solving.
- Communicate clearly through phone, e-mail, and written correspondence in a professional manner.
- Operate general office equipment and manage inventory of office supplies.
- Maintain internal and external audit schedules; track and update audit databases.
- Monitor processes, procedures, and databases to ensure compliance with quality standards.
- Perform additional duties as assigned.
- Maintain regular, consistent, and punctual attendance; may require occasional weekends or extended hours.
Required Qualifications
- Education: High School Diploma or equivalent required; additional vocational training a plus.
- Experience: 2–5 years of administrative experience.
- Technical Skills:
- Proficient in Microsoft Excel, Word, Outlook, and general computer applications.
- Experience creating and managing schedules.
- Ability to analyze and report data, including tracking/plotting data in Excel.
- Strong communication skills (written & verbal).
Preferred Qualifications (Nice to Have)
- Experience using SAP, Net-Inspect, or similar systems.
- Experience scheduling internal audits or maintaining audit schedules and databases.
- Experience with task management and follow-up to ensure completion.
Key Skills & Competencies
- Strong organizational skills and attention to detail.
- Excellent customer service and communication abilities.
- Ability to prioritize tasks in a fast-paced environment.
- Knowledge of manufacturing or quality processes is a plus.
- Problem-solving ability to identify and resolve routine issues.
- Proficient in Microsoft Office Suite
Job Type: Contract
Pay: $24.00 - $25.00 per hour
Expected hours: 40 per week
Work Location: In person
Salary : $24 - $25