Administrative Specialist – Quality Department

\*Position Overview*

The Quality Administrative Coordinator provides critical administrative support to the Quality Team. This role ensures smooth coordination of quality-related activities, maintains key databases, assists with scheduling, and supports documentation needed to meet team objectives and company compliance standards.

Core Responsibilities

• Support the Quality Team with daily administrative tasks and coordination of quality-related activities.
• Maintain databases, reports, and records to support quality documentation requirements.
• Communicate with cross-functional departments to resolve quality issues and ensure timely closure of action items.
• Deliver excellent customer service by responding promptly to inquiries and assisting with routine problem-solving.
• Communicate clearly through phone, e-mail, and written correspondence in a professional manner.
• Operate general office equipment and manage inventory of office supplies.
• Maintain internal and external audit schedules; track and update audit databases.
• Monitor processes, procedures, and databases to ensure compliance with quality standards.
• Perform additional duties as assigned.
• Maintain regular, consistent, and punctual attendance; may require occasional weekends or extended hours.

Required Qualifications

• Education: High School Diploma or equivalent required; additional vocational training a plus.
• Experience: 2–5 years of administrative experience.
• Technical Skills:
• Proficient in Microsoft Excel, Word, Outlook, and general computer applications.
• Experience creating and managing schedules.
• Ability to analyze and report data, including tracking/plotting data in Excel.
• Strong communication skills (written & verbal).

Preferred Qualifications (Nice to Have)

• Experience using SAP, Net-Inspect, or similar systems.
• Experience scheduling internal audits or maintaining audit schedules and databases.
• Experience with task management and follow-up to ensure completion.

Key Skills & Competencies

• Strong organizational skills and attention to detail.
• Excellent customer service and communication abilities.
• Ability to prioritize tasks in a fast-paced environment.
• Knowledge of manufacturing or quality processes is a plus.
• Problem-solving ability to identify and resolve routine issues.
• Proficient in Microsoft Office Suite

Job Type: Contract

Pay: $24.00 - $25.00 per hour

Expected hours: 40 per week

Work Location: In person

Salary : $24 - $25