Administrative Assistant

Job Summary

The Administrative Assistant III provides high-level administrative support involving complex, confidential, and specialized tasks for a department head or a large department. The role includes managing administrative programs and projects, coordinating departmental activities, and may involve supervising lower-level clerical staff.

Key Responsibilities

• Greet visitors, respond to inquiries, answer/screen calls, route messages, and assist with routine departmental issues.
• Provide guidance or work direction to junior administrative/clerical personnel.
• Manage calendars, schedule appointments, and coordinate meetings without prior approval.
• Coordinate logistics for meetings, conferences, and special events, including catering, materials, and equipment.
• Arrange travel, lodging, and process expense reports.
• Interpret administrative policies and decisions to complete complex assignments and projects.
• Review and prioritize incoming correspondence and mail.
• Order office supplies, manage inventory, and maintain filing systems and departmental records.
• Assist in preparing reports, charts, graphs, spreadsheets, and databases.
• Monitor and assist with budget tracking, expenditures, and account records.
• Coordinate office equipment repairs and collaborate with facilities for effective workspace management.
• Draft documents, update databases, and maintain departmental websites or records.
• Handle confidential information with discretion.
• Conduct research, analyze data, and summarize information for reports; assist with large project coordination.
• Maintain calendars and support management with administrative needs.

Job Requirements

• High school diploma or equivalent; minimum of three years of administrative support experience required.
• Strong verbal, written, and interpersonal communication skills.
• Ability to exercise discretion, judgment, and work independently within established policies.
• Proficiency in office administrative practices and report generation.
• Intermediate or advanced proficiency in MS Word, Excel, Access, PowerPoint, and online research tools.
• Experience using pivot tables and advanced Excel formulas preferred.
• Strong attention to detail and ability to multitask.
• Effective organizational, problem-solving, and time-management skills preferred.
• Ability to sit for extended periods and perform administrative tasks requiring hand dexterity (typing, filing, data entry).
• Adequate communication abilities (hearing/sight) to perform job duties safely and accurately.

Job Type: Contract

Pay: $20.00 - $24.00 per hour

Expected hours: 40 per week

Work Location: In person

Salary : $20 - $24