Administrative Assistant Elementary School

Administrative Assistant – Elementary School

Description:

The Elementary School Administrative Assistant provides scheduling, resource, logistical and administrative support for the Elementary School Administrators. This position also serves as a primary point of contact for students and staff and fosters positive interpersonal relationships with students, parents, peers, and community members. Additionally, the Elementary School Administrative Assistant supports the management of contracted substitutes and places the internal long-term substitute teachers.

Reporting Relationships:

Reports to: Elementary School Principal

Direct Reports: This is a non-supervisory position

Application Deadline: 

The application deadline for this posting is 4/14/2026. 

Compensation:

This is a full-time, non-exempt, 12-month position. Hourly pay is between $21.56 - $29.10 per hour, depending on experience. Hourly rates are outlined in the Hourly Pay Schedule, which can be found here or on the school’s website under ‘Financial Transparency.’ See a detailed outline of benefits and additional compensation at the bottom of the job description.

Essential Functions:

Elementary School Office & Admin Team Support:

• Greets parents, students and visitors entering the office.
• Maintains the office as a professional academic workspace that is well organized, welcoming and conducive to administrative work.
• Ensures the office serves as a well maintained resource hub.
• Provides visitors with assistance and directs them to appropriate resources.
• Answers calls to the individual school and responds to inquiries and directs callers to the appropriate resources.
• Screens calls for the Principal and others as necessary.
• Plans and prepares for various recurring school events and administrative deadlines in advance, anticipating supply, scheduling, and communication needs. Orders food and supplies for events, as needed.
• Receives and distributes mail; and updates mailboxes as needed.
• Anticipates seasonal needs and starts preparations well in advance.
• Self-directed within established systems.
• Maintains appointment calendar and schedules meetings.
• Compiles data for and prepares reports and lists.
• Formats and types correspondence, forms, memoranda, and reports from handwritten drafts or dictation; duplicates materials.
• May attend meetings to record, transcribe, and translate meeting minutes.
• Maintains staff absence records.
• Coordinates and assists with elementary school graduation and continuation ceremonies in conjunction with Assistant Principals.
• Submits orders for certificates and other necessary honors/awards.
• Proofreads programs and student award listings.
• Creates schedule for picture IDs and prints out replacement IDs.
• Assist, as needed, with bus duty and students who need to leave early.
• Supervises students serving detention and/or in-school suspension.

Office Supply & Accounting Coordination:

• Enters purchases and expenditures within accounting software following strict protocols.
• Researches charges, as needed, and reconciles accounts when errors occur.
• Manages accounts and fundraising monies.
• Orders, tracks, and organizes curriculum and other materials.
• Provides information to employees regarding annual supply orders.
• Requisitions, receives, accounts for, and distributes school supplies and materials.

School Office Documentation:

• Ensures a confidential workplace by following HIPAA, FERPA, and other applicable privacy regulations when handling student, staff, and family information.
• Maintains records and files for staff and student information.
• Prepares handbooks and schedules.
• Assists business office with registration support.
• Maintains school office files.
• Creates and distributes various documents for the school (including, but not limited to, class rosters, certificates, school supply lists, and staff directory).
• Maintains bulletin boards and wall displays throughout the school.
• Coordinates distribution of student progress reports to teachers; receives completed forms; distributes copies to appropriate parties; maintains files.

Substitute Coordination:

• Arranges for assignment and release of substitute personnel for all substitutes.
• Monitors and confirms substitute coverage daily, ensuring accuracy in assignments and timely communication with all stakeholders.
• Provides guidance to front office for substitute coordination and management.
• Greets substitutes and provides information concerning assignments.
• Manages Frontline logins.
• Checks Frontline in a timely manner.
• Ensures substitute needs are posted in the Frontline system.
• Communicates with administrators, staff members, and Frontline substitutes regarding staffing needs and assignments.
• Ensures substitutes have all materials needed for their assignments.
• Answers questions and field concerns for Frontline substitutes.

Additionally:

• Be present and engage in Pinnacle functions and events to build strong relationships with students, families, peers, and the community.
• Maintain and deepen current educational learning on an ongoing basis.
• Must maintain regular and timely attendance.
• Performs other duties as assigned.

Education, License, and Requirements:

• High school diploma or GED required.
• Minimum of (1) year of clerical or administrative assistant experience, preferred.

General Abilities, Knowledge, Qualifications, and Skills:

• Solid knowledge of general office duties and administrative assistant functions via previous experience in that capacity.
• Demonstrated success working in a busy office environment with multiple, competing demands.
• Proficiency in basic math and accounting functions, e.g., maintain simple ledgers.
• Able to type a minimum of 60 wpm.
• Outstanding computer skills in MS Office (word, Excel, PowerPoint, etc.)
• Skills and knowledge of general office equipment.
• Comfortable embracing and able to use education-related technology.
• Ability to collaborate and communicate while appreciating the diverse background of students, parents, peers, and the community.
• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.
• Commitment to mission and vision of the school.
• Demonstrated success as an innovator of creative solutions at work.
• Excellent oral and written communication skills, interpersonal skills (conflict management and resolution).
• Excellent organization skills.
• Growth-oriented approach; always looking for ways to improve professionally.
• Professional appearance, attitude, and demeanor.

Working Conditions:

Exposure/Noise Level: Occasional exposure to airborne particles, fumes, and outdoor weather conditions. Normal school environment with moderate to high noise level.

Mental Functions: Analyze, collaboration, communicate, compare, compilation of data, compute, coordinate, copy, direct, evaluate, instruct, interpersonal skills, present, report, synthesize.

Physical Activities: O?ce environment including computer interface. Bend, reach, sit, stand, stoop, talk, walk, and heavy person-to-person interaction with students, parents, peers, and community members.

Weight and Force Demands: Moderate physical activity (lifting, pulling, and pushing up to 25 pounds).

Other: May be required to work outside of normal working hours and travel for work related functions.

Why work for Pinnacle?

As a member of the Pinnacle PACK, you will have the opportunity to be influential every day and make an impact in the in the lives of our students and our larger community! Our team and school community are diverse and we embrace that diversity as an encouraging, friendly, open, and supportive team and school. We invest in our team members by providing a balanced, growth-oriented, and supportive work environment, while helping you achieve your career goals within and beyond Pinnacle. Additionally, we offer a robust, comprehensive benefits package that includes: 

• Medical, dental, vision, basic life insurance and AD&D plans (100% employer paid options for the employee)!
• Participation in the Colorado Public Schools Retirement System PERA (click HERE to learn more)!
• PERA 401K, 403B, and Roth IRA retirement options!
• Flexible Spending Accounts (FSA) to include Healthcare and Dependent Care!
• Voluntary life insurance for employees and dependents!
• Short and Long Term Disability!
• Colonial add-ons to include accident, critical illness, and hospital plans!
• Employee Assistance Program with up to three free counseling sessions!
• Paid Time Off (Vacation and PTO) 

If you want to be part of a caring, supportive community and make a difference as part of the Pinnacle PACK, apply now!

About Pinnacle:

Pinnacle Charter School has served the community for more than 20 years. Authorized by the Colorado Charter School Institute, the Pinnacle is a Title I K-12 school supporting more than 2,000 students in achieving excellence in all aspects of their lives. The K-8 building is located at 1001 West 84th Avenue, Federal Heights, CO. The high school is located at 8412 Huron Street, Thornton, CO. For more information visit https://www.pinnaclecharterschool.org/.

Applicants must be authorized to work for ANY employer in the U.S. Pinnacle Charter School is unable to sponsor or take over sponsorship of employment visas.

We are an equal opportunity employer committed to a drug free work environment. We participate in E-Verify as part of our onboarding process.

Colorado Residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.