What are the responsibilities and job description for the Administrative Assistant @ Columbine Elementary position at Morgan County School District Re-3?
MORGAN COUNTY SCHOOL DISTRICT RE-3
POSITION DESCRIPTION
POSITION TITLE: Administrative Assistant
REPORTS TO: Building Principal / Site Administrator
POSITION SUMMARY:
Assists the administrator in the organization and maintaining of operational routines and a positive efficient working environment. Has primary responsibility for essential record keeping and generating reports.
ESSENTIAL FUNCTIONS/RESPONSIBILITIES:
- Maintains a schedule of appointments and makes arrangements for conferences and interviews.
- Organizes, schedules and supervises site or department office routines and functions.
- Performs confidential and regular bookkeeping and/or record keeping tasks associated with the specific site or department
- Gathers, organizes, stores and retrieves pertinent data as needed.
- Maintains confidential, regular, and computerized filing systems.
- Processes incoming and outgoing correspondence as instructed and appropriate.
- Places and receives telephone calls routes, and/or records messages.
- Acts as liaison between administrator and staff, students, patrons or the public.
- Operates business machines, computers and related office equipment.
- Maintains supplies and places orders as needed.
- Keeps up-to-date site or department policies and procedures.
- Keeps as well informed as possible about the school district’s objectives, policies, plans and how the site or department implements and/or supports them.
- Performs such other duties as directed or required.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Interest in the education of youth in a public-school setting
- Proficiency in typing, computer operation and modern office practices
- Takes and transcribes dictation of various types, including correspondence, reports and notices
- Demonstrate effective English communication in both oral and written form
- Demonstrate pleasant, patient, outgoing, collegial interpersonal relationship skills
- Demonstrate initiative, organizational and time management skills
EDUCATION AND QUALIFICATIONS:
- High School Diploma
- Two years job experience as a secretary or graduation from a recognized secretarial school
- Such alternatives to the above qualifications as the administrator may find appropriate and acceptable