Executive Administrative Assistant, Executive Director, Caswell County Campus

Duties

Piedmont Community College is seeking a dedicated, highly organized, and service-minded professional to serve as the Executive Assistant to the Executive Director of the Caswell County Campus. This position plays a vital role in ensuring the smooth daily operations of the campus and supporting a welcoming, student-centered environment. The ideal candidate will thrive in a dynamic setting, enjoy helping others, and be committed to fostering a strong, harmonious culture of working and learning across the campus community.Essential Duties:

• Provide high-level administrative support to the Executive Director of the Caswell County Campus.
• Manage and reconcile the Director’s budgets, purchasing card logs, and financial documentation with accuracy and timeliness.
• Coordinate meetings, prepare agendas, and maintain calendars for the Executive Director.
• Develop, organize, and maintain essential records, reports, and correspondence.
• Promote a positive, inclusive, and collegial atmosphere across the Caswell County Campus.
• Serve as a welcoming, professional presence for students, faculty, staff, and community members.
• Support communication across departments to keep information flowing smoothly and efficiently.
• Assist with room reservations, facility use requests, campus scheduling systems, and special accommodations.
• Coordinate with facility services and campus operations to ensure spaces are prepared for classes, events, and meetings.
• Cover the front reception desk as needed, providing excellent customer service and guidance to visitors, students, and staff.
• Respond to questions, direct individuals to resources, and help ensure the campus remains friendly, safe, and accessible.
• Assist with planning, coordinating, and staffing campus events, including celebrations, trainings, community gatherings, and student-focused activities (some may occur out of the typically 8am-5pm Monday through Friday schedule).
• Support event logistics such as setup, materials preparation, catering arrangements, and onsite coordination.
• Provide timely and effective assistance to students, faculty, and staff with a wide range of needs.
• Help troubleshoot challenges, direct individuals to services, and serve as a reliable point of contact for campus operations.
  
  

Education & Experience

• Associates degree or higher from a regionally accredited institution required.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Commitment to teamwork, professionalism, and exceptional customer service.
• Proficiency with Microsoft Office and comfort with learning institutional systems.
  
  

Preferred Qualifications:

• Experience working in a higher education or similar setting.
• Budget management or financial reconciliation experience.
• Familiarity with campus scheduling software and event coordination.
• Ability to remain calm, resourceful, and adaptable when unexpected needs arise.
  
  

Physical Demands

This job requires frequently talking or hearing, occasionally standing, occasionally walking, occasionally reaching with hands and arms, occasionally gripping, or feeling with hands, typing/repetitive movement, occasionally stooping, kneeling, crouching, or crawling, and frequently sitting. Occasionally required to lift up to 10 pounds or more.

Working Conditions

While performing the duties of this job, the employee may be exposed to indoor/outdoor environments.

Health and Safety Standards

All employees of Piedmont Community College who must enter an outside agency for the purpose of their work will be expected to adhere to the health and safety standards of that agency. This includes background checks, vaccinations, or any other requirements set forth by theagency.