What are the responsibilities and job description for the Legal Receptionist/Administrative Assistant position at Pichardo Immigration Associates, LLC?
Overview
We are seeking a dynamic and detail-oriented Legal Receptionist/Administrative Assistant to join our busy legal office. This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional client service. The ideal candidate will be energetic, organized, and possess excellent communication skills, ready to handle multiple tasks with professionalism and enthusiasm. This paid position offers an exciting opportunity to be the first point of contact for clients and visitors while supporting the legal team with essential administrative functions.
Duties
- Greet clients, visitors, and vendors warmly, providing outstanding customer service and ensuring a positive first impression
- Manage multi-line phone systems, screen calls, take messages, and direct inquiries efficiently
- Maintain a clean and organized front desk area, including filing, data entry, and document management
- Schedule appointments, coordinate calendars for attorneys and staff, and manage meeting room bookings
- Handle incoming and outgoing mail, courier services, and document deliveries with precision
- Utilize office management software such as QuickBooks for basic bookkeeping tasks and billing support
- Assist with clerical duties including proofreading legal documents, maintaining client records, and updating databases using Google Workspace and Microsoft Office tools
Skills
- Proven experience in office management or administrative support within a legal or professional environment
- Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills
- Excellent phone etiquette with experience managing multi-line phone systems in a fast-paced setting
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Exceptional organizational skills with the ability to prioritize tasks efficiently and manage time effectively
- Experience with clerical tasks such as filing, proofreading legal documents, and calendar management for attorneys or medical professionals
- Familiarity with office equipment including photocopiers, scanners, and fax machines; knowledge of QuickBooks or bookkeeping is a plus
- Personal assistant experience or medical/dental receptionist background is advantageous but not required
- Strong customer service orientation combined with professional demeanor to handle sensitive situations discreetly
Join us to be a key part of a dedicated team that values professionalism, efficiency, and exceptional client care. This role offers an engaging environment where your organizational talents will shine while supporting the legal professionals in delivering outstanding service.
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Professional development assistance
- Vision insurance
Education:
- High school or equivalent (Required)
Language:
- Spanish (Required)
Ability to Commute:
- Hartford, CT 06103 (Required)
Work Location: In person
Salary : $20 - $25