Payroll Specialist (Construction)

Job Summary

The Payroll Administrator is responsible for ensuring accurate, compliant, and timely payroll processing for union and non-union employees. This role audits time records, reconciles payroll data, supports tax-related activities, maintains payroll records, and resolves discrepancies. The ideal candidate has strong analytical skills, attention to detail, and experience working with payroll systems and collective bargaining agreements.

Responsibilities

• Process payroll accurately and on time for union and non-union employees across multiple FEINs and collective bargaining agreements on a weekly basis.
• Maintain payroll records in compliance with applicable laws, including the Davis-Bacon Act, and ensure all changes are entered with appropriate approvals.
• Review, audit, and reconcile timecards after manager approval, following up as needed to resolve discrepancies.
• Research and resolve payroll issues by partnering with payroll staff, Human Resources, and operational leaders to maintain data integrity across HR and payroll systems.
• Respond promptly to employee and management questions, ensuring timely and professional issue resolution.
• Update and maintain union pay rates, benefit rates, and working assessments in the appropriate HR/payroll system in coordination with HR.
• Continuously review payroll processes and recommend improvements that increase accuracy, compliance, and efficiency.
• Perform other duties as assigned.

Qualifications

• Associate degree in Business Administration, Accounting, Finance, or a related field required; bachelor’s degree preferred.
• Minimum of 5 years of experience independently processing union payroll and interpreting collective bargaining agreements required; multi-state payroll experience preferred.
• Working knowledge of applicable federal and state wage and hour laws required.
• Experience with Spectrum and ADP Workforce Now preferred.
• Proficiency in Microsoft 365 applications required.
• Demonstrated ability to adapt and remain flexible in a changing environment.
• Strong communication, customer service, and problem-solving skills required.
• Ability to manage multiple priorities, work under pressure, and meet deadlines.