What are the responsibilities and job description for the Administrative Assistant position at Phyton Talent Advisors?
Our Client, a Global Insurance Company, is seeking an Administrative Assistant in their New York, NY location.
Key Responsibilities
- Manage and prioritize complex calendars for multiple Vice Presidents
- Coordinate all aspects of domestic and international travel arrangements
- Reconcile and submit travel and business expenses in a timely manner
- Schedule and coordinate meetings, including logistics, room bookings, and materials preparation
- Organize conference calls and video meetings via Teams or similar platforms
- Coordinate team events, town halls, and larger-scale meetings in partnership with internal teams
- Order catering and manage event logistics as needed
- Maintain accurate records and ensure proper file management and documentation
- Route inquiries and follow up with appropriate stakeholders to ensure timely resolution
Required Skills & Qualifications
- Previous experience within financial services required
- Bachelor’s degree preferred or equivalent professional experience
- Strong sense of urgency with the ability to manage competing priorities
- Excellent organizational and recordkeeping skills
- High level of discretion when handling confidential information
- Strong written and verbal communication skills
- Collaborative, team-oriented mindset
Technical Skills
- Proficiency in Microsoft Office Suite (Teams, Outlook, Word, Excel, PowerPoint; Access a plus)
- Experience managing calendars, travel coordination, and expense processing
- Ability to coordinate meetings and events end-to-end
Salary : $26 - $28