Coordinator, Major Gifts

• Oversee event logistics for private development gatherings, including pulling and managing invite lists, preparing and sending electronic invitations and follow-up communications, and communicating with event vendors, hosts, speakers, and guests.
• Manage the Director’s and gift officers’ calendars, including scheduling meetings, coordinating logistics, researching and preparing briefing materials, making travel arrangements, and providing accurate and timely itineraries and materials for donor visits, meetings, and events.
• Prepare regular reports on major gift fundraising activities, programmatic initiatives, and gift officer metrics.
• Input and maintain data related to interactions with constituents and fundraising activities.
• Serve as a key point of contact for the Director and provide backup support for Major Gifts staff as needed.
• Assist with briefing documents, letters of intent, proposal materials, and donor correspondence.
• Draft memos, letters, emails, and other communications.
• Organize vacation and phone coverage for the team.
• Prepare travel expense reimbursements.
• Maintain office supply inventory and provide general clerical support as required.

• Proficiency in Microsoft 365, Outlook, Word, Excel, PowerPoint, and Publisher.
• Database management experience; Salesforce, Raiser's Edge, Agilon, or other fundraising software experience preferred.
• Excellent verbal and written communication skills.
• Writing and editing skills.
• Scheduling, organization, time management, and travel logistics experience.
• Ability to prioritize multiple responsibilities and maintain a high level of accuracy and confidentiality.
• Self-starter with the ability to work independently and proactively.
• Professional and respectful demeanor, strong work ethic, and commitment to customer service.
• Ability to collaborate effectively in a team environment and adapt to organizational changes.

• Bachelor's degree in a related field preferred.
• Two to four years of experience in an executive-administrative position, preferably in a fundraising, development, or educational environment, or equivalent relevant experience.
• Experience with CRM systems and fundraising databases preferred.
• Excellent interpersonal skills and attention to detail.

Ideal candidate

Requires strong computer and database skills, flexibility, multitasking, excellent interpersonal and customer service skills, project coordination experience, and the ability to work effectively with all levels of the Academy community.