What are the responsibilities and job description for the Administrative Assistant for Advancement Initiatives position at Phillips Academy?
Phillips Academy seeks a highly organized and collaborative Advancement Initiatives Assistant to provide administrative and project support to the Advancement Initiatives and Development team.
Reporting to the Director of Advancement Initiatives, this position supports meetings, events, travel, donor communications, reporting, and stewardship activities. The ideal candidate enjoys working in a fast-paced environment, managing multiple priorities, and collaborating with colleagues across the Academy.
Essential Functions/Primary Duties and Responsibilities
- Provide administrative and project support to senior leaders and the Advancement Initiatives and Development team.
- Coordinate meetings, travel, and events, including preparation of materials and follow-up.
- Maintain accurate donor and prospect information and prepare reports and fundraising materials.
- Support donor communications, stewardship, mailings, and volunteer engagement.
- Serve as a front-facing representative of the team and respond to inquiries from donors, volunteers, and members of the Phillips Academy community.
Minimum Qualifications
- Bachelor’s degree preferred and 1–2 years of experience in a fast-paced professional or institutional setting.
- Experience or interest in nonprofit fundraising preferred.
- Excellent organizational, communication, and attention-to-detail skills.
- Strong computer and database skills, including proficiency in Excel and Word.
- Ability to manage multiple priorities independently, collaborate effectively, and handle confidential information with professionalism.
Occasional evening and weekend work may be required.
Please see the attached job description for complete information about the position and qualifications.
Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community “committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community.
Salary : $24 - $27