What are the responsibilities and job description for the Executive Assistant/Chief of Staff position at Phaxis?
Executive Assistant Aspiring to be a Chief of staff Status
Brooklyn, NY
Full-time, Monday to Friday (In-Office)
Compensation: OPEN MONEY 115 - 150k
Position Overview:
We are seeking a highly organized, detail-oriented Extremely well spoken Executive Assistant to support senior leadership and a CEO The Executive Assistant will support a CEO who uses screen-reader and accessibility tools (e.g., Apple VoiceOver, JAWS, and related technology). Direct expertise with specific tools for the visually-impaired is not required; however, strong technical proficiency with Apple products, Zoom, Microsoft Teams, and related platforms—and the ability to learn apps quickly—is preferred. The successful candidate is comfortable ensuring materials, communications, and logistics are structured and delivered in ways that are usable, organized, and efficient. in a fast-paced environment. This role requires excellent communication skills, discretion, and the ability to manage multiple priorities with professionalism and efficiency.
Key Responsibilities:
- Manage calendars, schedule meetings, and coordinate appointments
- Prepare and edit presentations using Microsoft PowerPoint
- Draft, proofread, and format correspondence and documents
- Organize and maintain files and records
- Assist in planning and coordinating internal and external meetings and events
- Handle confidential information with integrity
- Perform general office duties as needed
- Proven experience as an Executive Assistant or similar administrative role
- Proficiency in Microsoft Office Suite, especially PowerPoint and will be tested
- Strong written and verbal communication skills
- Excellent organizational and time-management abilities
- Ability to work independently and take initiative
- Discretion and professionalism when dealing with sensitive information
Please send your resume to mfesinstine@phaxis.com