Secretary, Office Manager - McDowell Elementary

Secretary, Office Manager

DEADLINE: Monday December 1, 2025 (4:30 PM)

WORK SITE: McDowell Elementary

WORK HOURS: 40 hours per week (averaging 8 hours per day)

HOURS: 7:30 AM - 4:00 PM (11 months)

START DATE: ASAP

STARTING SALARY: $28.32 to $36.16 per hour.
(Initial salary placement is based on related experience)

BENEFITS: The District will pay the following amounts towards benefits:

Work Hours per Day Health Plan Dental Vision Life Insurance

More than 6 hours 100% of Cap * 100% of Cap ** 100% of premium 100% of premium

More than 4 hours through 6 hours 75% of Cap 75% of Cap 75% of premium 100% of premium if

6 hours per day
More than 2 hours through 4 hours Not eligible 50% of Cap 50% of premium Not eligible

1 hour through
2 hours Not eligible 25% of Cap 25% of premium Not eligible

* Must enroll in a health plan (Cap subject to change) / ** $144.50 dental plan cap effective 10/1/12

REQUIREMENTS: Fingerprint Clearance. There is a fingerprint processing fee payable by the employee post-offer / pre-placement. Tuberculosis. The applicant will need to submit evidence that he or she is free from tuberculosis in accordance with
Education Code 49406 post-offer / pre-placement. The successful applicant must obtain CPR and First Aid training within 3 months of employment.

See job description. Bilingual in Spanish a plus, but not required. "Successful bilingual or American Sign Language applicant will be paid a monthly stipend of $96. This stipend will

QUALIFICATIONS: be pro-rated for positions that are less than 40 hours per week."

SUBMIT APPLICATION: The District prefers applications be submitted electronically through http://www.edjoin.org/PetalumaCitySchools or www.edjoin.org. All applications, regardless of the manner of submission, must include all required documentation.

NOTE: It is recommended that applications be accompanied by a cover letter, resume and a minimum of two

letters of reference. Paper screening for potential interviews are based on materials submitted with application.
No additional paperwork for application will be accepted after the closing date.

AN EQUAL OPPORTUNITY EMPLOYER
It is Petaluma City Schools’ policy to provide equal opportunity to all persons without regard to race, color, religion, sex, pregnancy, marital or domestic partner status, sexual orientation, gender identity or expression, age, ancestry, national origin, disability, or medical condition, as defined in state and federal laws. This policy covers all aspects of employment, including, but not limited to, recruitment, selection, training, promotion, transfer, compensation, demotion, and termination. Reasonable accommodation is provided to all eligible applicants and employees as required by law. Complaints regarding unlawful discrimination may be filed with
Petaluma City Schools’ Human Resources department.

Petaluma School District

Job Description

Job Title: Secretary, Office Manager

Department: School Site

Reports To: Site Principal

Prepared Date: May 2024

Approved Date: November 2024

SUMMARY

Under general direction to act as secretary to a site administration; to perform a wide variety of responsible clerical work; to coordinate the workload of clerical staff; and perform all secretarial tasks independently and to do job-related work as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other job-related duties may be assigned.

Supports the site administrator by assisting with enrollment, scheduling school tours, registering new students (via SchoolMint), and updating enrollment information (via AERIES). Assists in making and tracking offers, monitoring enrollment numbers, and assisting with class assignments. Operates the school's information management system for student registration (AERIES); does scheduling and occasional attendance and grade reporting. Acts as a receptionsist and receives calls and office visitors, answering questions regarding school matters and arranging appointments with the principal or appropriate teacher; interprets and communicates district policies and procedures; assists students and staff committees; types from oral directions, rough draft copies, or notes on a variety of materials including letters, reports, bulletins, curriculum materials, tests, student and faculty referral letters, and memos; screens supervisor's mail and email, directing attention to those items requiring personal action; prepares correspondence via ParentSquare on own initiative for those matters not requiring supervisor's personal attention; maintains a wide variety of files and records including material of a confidential nature; prepares a variety of reports; prepares agendas for faculty; assists in scheduling the use of school facilities; monitors and supports administration in maintenance of the school budget; prepares purchase orders, requisitions and inventories office supplies and maintains a variety of financial records including deposits, transfers and expenditures; coordinates the work of clerical employees; may assign and review the work of student office assistants; assists in arranging substitutes and explaining school procedures to substitutes or newly hired employees; maintains attendance and payroll records for certificated and classified employees; coordinates personnel matters with the district office. Responsible for distributing and monitoring keys for the school site. May be responsible for opening and closing site office, setting the alarm, etc.; may temporarily supervise students sent to the office. Communicates decisions concerning parent custody, making sure only legally listed adults pick up students from school; may conduct lice inspection; administers minor first aid to students when necessary and assists and monitors students in taking oral medications prescribed by a physician. This does not include injections, except EpiPens, which may be administered on a voluntary basis in accordance with Education Code 49414. May attend staff meetings and take minutes.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge of modern office practices and procedures, including business correspondence, record keeping, and filing systems; operation and maintenance of modern office equipment including computer and a variety of software applications; receptionist and telephone techniques. Knowledge of correct business English usage, including spelling and grammar. Knowledge of special school programs and services.

Ability to maintain flexibility while performing a variety of tasks; perform clerical work with speed and accuracy; learn, interpret and apply school rules and regulations; make mathematical calculations with speed and accuracy; prepare and maintain accurate records and reports; type at a speed of not less than 40 words per minute from clear copy; deal effectively with a wide variety of personalities and situations requiring tact, good judgment and poise, takes responsibility and uses good judgment in recognizing scope of authority.

EDUCATION and/or EXPERIENCE

Two years of increasingly responsible clerical experience, one year of school district clerical experience preferred.

LANGUAGE SKILLS

Knowledge of correct English usage, spelling, grammar, and punctuation rules.

MATHEMATICAL SKILLS

Ability to apply concepts such as fractions, percentages, ratios to practical situations.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables. Ability to interpret a variety of instructions furnished in written and oral form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk listen, and use hands for general office work. The employee is occasionally required to stand, walk, reach with hands and arms; climb or balance, stoop or kneel. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually moderate.

Job Type: Full-time

Pay: $28.36 - $36.16 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• Please List 2-3 Professional References Below:

Ability to Commute:

• Petaluma, CA 94954 (Required)

Ability to Relocate:

• Petaluma, CA 94954: Relocate before starting work (Required)

Work Location: In person

Salary : $28 - $36