What are the responsibilities and job description for the Litigation Support Specialist position at Permanent Placements LLC?
Position Overview
This position provides high-level legal secretarial and administrative support to four or more attorneys within a busy litigation practice. The Legal Support Specialist assists attorneys throughout all stages of litigation—from case inception through post-trial—and plays an integral role in document production, court filings, discovery, and trial preparation.
The ideal candidate thrives in a deadline-driven environment, demonstrates strong initiative and problem-solving skills, and brings exceptional attention to detail and professionalism.
Flexibility to work overtime as needed is required.
Key Responsibilities
- Provide comprehensive legal and administrative support to litigation attorneys
- Manage complex scheduling: court appearances, depositions, arbitrations, mediations, client meetings, and conference calls
- Coordinate attorneys’ travel arrangements and process expense reimbursements
- Maintain calendars, deadlines, and case-related due dates
- Organize and manage incoming correspondence, documents, and case materials
- Draft, edit, format, and proofread legal documents including briefs, pleadings, motions, subpoenas, and correspondence
- Prepare motion binders, trial binders, deposition materials, and working files
- Coordinate and execute filings in Federal, Circuit, and State courts, including e‑filings
- Maintain electronic and hard‑copy filing systems; retrieve and archive records as needed
- Enter attorney time and assist with billing preparation
- Support discovery efforts, including document review, deposition preparation, written discovery, and expert discovery
- Assist with law and motion practice, trial preparation, and post‑trial activities
- Perform cite-checking and proofreading of legal documents
- Conduct research, data abstraction, and analytical tasks as needed
- Communicate with internal teams, outside counsel, court personnel, and opposing counsel
- Assist with general office and departmental projects as assigned
Qualifications
Skills & Competencies
- Strong understanding of litigation procedures and court rules
- Proficiency with court filing requirements and legal document formatting
- Excellent organizational, time management, and multitasking abilities
- High attention to detail and commitment to accuracy
- Strong written and verbal communication skills
- Ability to work under pressure and meet strict deadlines
- Proactive mindset with sound judgment and problem-solving abilities
- Team-oriented with a professional, service-driven approach
Education & Experience
- Bachelor’s degree or Paralegal Certificate is a plus
- Minimum 5 years of experience as a legal secretary or legal support professional in a litigation practice
- Experience supporting business and commercial litigation matters preferred
- Familiarity with document management systems (i.e., iManage preferred)
Technology Requirements
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Experience with e-filing systems and legal document management software
- Strong technical aptitude and ability to learn new systems quickly
Compensation & Benefits
The expected pay range for this position is $90,000 – $110,000, depending on experience and other job-related factors permitted by law.
Full-time employees may be eligible for a discretionary bonus and a comprehensive benefits package that may include:
- Medical, dental, and vision insurance
- Health Savings Account (HSA) options
- Short- and long-term disability coverage
- Life insurance
- 401(k) retirement plan
- Paid time off (vacation and sick time)
- Employee assistance programs
- Optional voluntary benefits (including accident, disability, critical illness, and pet insurance)
- Commuter and transit programs – parking provided
Salary : $90,000 - $110,000