Executive Assistant

Job Description

Job Order: (Exec Admin - Transient Sales Coordinator)

Client: Fortune 500 (Top 10 companies in Chicago to work for)

Location: Chicago Close to Train (Hybrid Onsite)

Pay: $25-30 per hour (W2) 1.5x overtime

Duration: 6 Month Contract

Start: ASAP

Overview

Seeking a highly organized Transient Sales Coordinator to support the HSF Americas Transient Team. This role provides administrative, reporting, and systems support in a fast-paced environment. Ideal candidate is detail-oriented, tech-savvy, and able to manage multiple priorities with professionalism.

Responsibilities

• Navigate Lanyon and other transient RFP systems
• Support transient sales processes and account coordination
• Extract and translate data from multiple systems into Excel reports
• Provide reporting validation and systems administration across ThoughtSpot, Envision, Cognos, and Cvent Transient
• Serve as Systems Administrator for Hyatt Sales Force – National Sales tools
• Leverage Envision (non-transient) for all accounts
• Prepare presentations (PowerPoint, Prezi, Publisher)
• Manage calendars, correspondence, and expense reports
• Coordinate VIP travel and client requests
• Maintain confidentiality and meet tight deadlines
  
  

Qualifications

• 1 year of professional experience (admin, sales support, or hospitality preferred)
• Strong MS Office skills (Excel, PowerPoint, Word, Outlook)
• Experience working across multiple systems and data sources
• Excellent communication and organizational skills
• Ability to multitask, prioritize, and work independently
  
  

Preferred

• Experience with Lanyon, Cvent, Envision, Cognos, or ThoughtSpot
• Hospitality or travel industry background
• Experience supporting sales teams or national accounts
  
  

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