Bookkeeper/Office Assistant

People Architects is excited to recruit an onsite Bookkeeper/Office Assistant to manage day-to-day financial operations, support administrative functions, and ensure the business stays organized and on track for our client, a well respected landscape company. This is a people-first company where support, respect, and stability are part of everyday operations. If you take pride in accurate financials, staying organized, and keeping operations running smoothly, this is your role!

Responsibilities:

• Manage all bank accounts, including line of credit and cash reserves
• Prepare deposits and maintain accurate financial records
• Generate weekly cash flow reports for the Company President
• Process vendor payments, credit cards, and accounts payable/receivable
• Handle invoicing, client deposits, monthly billing, and collections follow-up
• Reconcile accounts and complete monthly balancing
• File payroll taxes, quarterly reports, and sales tax filings
• Process payroll and maintain related records
• Maintain organized client, vendor, and financial files
• Support budgeting, depreciation entries, and financial tracking
• Coordinate bank transfers and assist with financial reporting needs
• Answer phones and support day-to-day office coordination
• Process agreements, permits, registrations, and equipment documentation
• Maintain employee records, onboarding, and benefits coordination
• Assist with workers’ compensation reporting and general HR admin tasks
• Participate in weekly meetings with the Company President and leadership team
• Pitch in on special projects and help where needed for the good of the team

Qualifications (Required & Preferred):

• Minimum 5 years of experience in a similar bookkeeping role
• Proficiency with QuickBooks Online, Microsoft Excel, and Word
• Strong understanding of accounts payable/receivable and payroll processes
• Highly detail-oriented, organized, and able to manage multiple priorities
• A self-starter who takes ownership and works independently
• Strong communication skills and professionalism
• Someone who wants to learn, grow, and build a long-term care.

Benefits

• Medical
• Dental
• Vision
• PTO
• Paid Holidays
• Simple IRA

We are committed to a diverse and inclusive workplace. People Architect and our clients are equal opportunity employers and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. Applicants for employment with any of People Architect’s clients will ever be asked to provide money (even if reimbursable) as part of the job application or hiring process.

*no external agencies/3rd parties.