What are the responsibilities and job description for the Confidential Executive Assistant position at Penns Valley Area School District?
- Education: High School Graduate – Minimum, preferably supplemented by relative experience and/or post-secondary education
- Experience: Successful experience in office operations and work
- Perform work systematically, consistently, and in an organized fashion with close attention to detail
- Demonstrate the ability to accurately record and maintain financial data
- Create mathematical computation with accuracy
- Demonstrate ability to reconcile data, while detecting errors and discrepancies
- Demonstrate ability to analyze data
- Research and reconstruct financial transactions
- Perform various tasks and demonstrate ability to handle daily interruptions with competing priorities
- Utilize problem solving strategies to resolve stakeholder concerns
- Skilled in using Microsoft Office Excel, Word, Outlook and PowerPoint
- Ability to navigate multiple and integrated information system software
- Effectively communicate with a variety of stakeholders both verbally and written
- Demonstrate adherence to policy and procedures
- Evaluate and develop workflow processes to improve efficiency and accuracy
- Ability to work collaboratively in a team environment
- Demonstrate appropriate conflict resolution strategies
- Maintain the highest level of professionalism and confidentiality
JobID: 513
Position Type:
Secretarial/Clerical/Secretary
Secretarial/Clerical/Secretary
Date Posted:
3/4/2024
3/4/2024
Location:
Penns Valley Elementary/Intermediate
Penns Valley Elementary/Intermediate
Closing Date:
03/14/2024 at 2pm
03/14/2024 at 2pm
Penns Valley Area School District
General Purpose Job Description
Position: Executive Assistant
Personnel Category: Confidential
Immediate Supervisor: Central Office AdministratorJob Summary:
Provide a high level of administrative support to the general operations of the district. Below are the key performance standards required to successfully perform the job. The job tasks will be refined based on the strengths of the individual, the skill set of other team members, as well as the needs of the District.
Qualifications:
Key Performance Standards:
Position Specifications
Physical Demands
Often sitting at desk for extended periods.
Standing for limited periods of time.
Moderate lifting from 15-30 pounds.
Some carrying – up to 30 pounds.
Manual dexterity to use office equipment.
Repetitive movement of fingers and hands for keyboarding.
Sensory Abilities
Visual acuity to read correspondence, computer screen.
Auditory acuity to be able to use telephone.
Ability to speak clearly and distinctly.
Work Environment
Generally, office setting year around.
Temperament
Ability to work as a member of a team.
Ability to respond positively under stressful work situations.
Must be courteous, respectful and efficient.
Must be cooperative, congenial, and service-oriented, and promote these qualities in
the department.
Ability to work in an environment with frequent interruptions.
Cognitive Ability
Ability to follow written and verbal directions.
Ability to complete assigned tasks with minimal supervision.
Ability to read, write and do complex computations.
Ability to use correct grammar, sentence structure and spelling.
Ability to compose clear, concise sentences and paragraphs.
Ability to organize office setting to efficiently accomplish tasks.
Ability to work independently and make work-related decisions.
Ability to exercise good judgment in prioritizing tasks.
Ability to communicate effectively at all organizational levels.
NOTE: All abilities above must be at a professional level.
Specific Skills
Ability to operate office equipment and use computer technology efficiently; including MS Windows 360 Suite & Zoom.
Must appropriately handle confidential information.
Ability to function in a complex department with varied changing, service demand.
Ability to use AV equipment for group meetings, presentations; overheads, projectors,
video equipment.
License
Valid Driver’s License
Terms of Employment
Twelve (12) months.
Salary, work schedule and other conditions of employment in accordance with current agreement and applicable policies.
The position specifications described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individual currently holding this position and additional duties may be assigned.
Approved: 10/18/2023
- Education: High School Graduate – Minimum, preferably supplemented by relative experience and/or post-secondary education
- Experience: Successful experience in office operations and work
- Perform work systematically, consistently, and in an organized fashion with close attention to detail
- Demonstrate the ability to accurately record and maintain financial data
- Create mathematical computation with accuracy
- Demonstrate ability to reconcile data, while detecting errors and discrepancies
- Demonstrate ability to analyze data
- Research and reconstruct financial transactions
- Perform various tasks and demonstrate ability to handle daily interruptions with competing priorities
- Utilize problem solving strategies to resolve stakeholder concerns
- Skilled in using Microsoft Office Excel, Word, Outlook and PowerPoint
- Ability to navigate multiple and integrated information system software
- Effectively communicate with a variety of stakeholders both verbally and written
- Demonstrate adherence to policy and procedures
- Evaluate and develop workflow processes to improve efficiency and accuracy
- Ability to work collaboratively in a team environment
- Demonstrate appropriate conflict resolution strategies
- Maintain the highest level of professionalism and confidentiality
JobID: 513
Position Type:
Secretarial/Clerical/Secretary
Secretarial/Clerical/Secretary
Date Posted:
3/4/2024
3/4/2024
Location:
Penns Valley Elementary/Intermediate
Penns Valley Elementary/Intermediate
Closing Date:
03/14/2024 at 2pm
03/14/2024 at 2pm
Penns Valley Area School District
General Purpose Job Description
Position: Executive Assistant
Personnel Category: Confidential
Immediate Supervisor: Central Office AdministratorJob Summary:
Provide a high level of administrative support to the general operations of the district. Below are the key performance standards required to successfully perform the job. The job tasks will be refined based on the strengths of the individual, the skill set of other team members, as well as the needs of the District.
Qualifications:
Key Performance Standards:
Position Specifications
Physical Demands
Often sitting at desk for extended periods.
Standing for limited periods of time.
Moderate lifting from 15-30 pounds.
Some carrying – up to 30 pounds.
Manual dexterity to use office equipment.
Repetitive movement of fingers and hands for keyboarding.
Sensory Abilities
Visual acuity to read correspondence, computer screen.
Auditory acuity to be able to use telephone.
Ability to speak clearly and distinctly.
Work Environment
Generally, office setting year around.
Temperament
Ability to work as a member of a team.
Ability to respond positively under stressful work situations.
Must be courteous, respectful and efficient.
Must be cooperative, congenial, and service-oriented, and promote these qualities in
the department.
Ability to work in an environment with frequent interruptions.
Cognitive Ability
Ability to follow written and verbal directions.
Ability to complete assigned tasks with minimal supervision.
Ability to read, write and do complex computations.
Ability to use correct grammar, sentence structure and spelling.
Ability to compose clear, concise sentences and paragraphs.
Ability to organize office setting to efficiently accomplish tasks.
Ability to work independently and make work-related decisions.
Ability to exercise good judgment in prioritizing tasks.
Ability to communicate effectively at all organizational levels.
NOTE: All abilities above must be at a professional level.
Specific Skills
Ability to operate office equipment and use computer technology efficiently; including MS Windows 360 Suite & Zoom.
Must appropriately handle confidential information.
Ability to function in a complex department with varied changing, service demand.
Ability to use AV equipment for group meetings, presentations; overheads, projectors,
video equipment.
License
Valid Driver’s License
Terms of Employment
Twelve (12) months.
Salary, work schedule and other conditions of employment in accordance with current agreement and applicable policies.
The position specifications described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individual currently holding this position and additional duties may be assigned.
Approved: 10/18/2023