What are the responsibilities and job description for the Administrative Assistant position at Penn State Cocoziello Institute of Real Estate Innovation?
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POSITION SPECIFICS
The Cocoziello Institute for Real Estate Innovation, within the Office of the Senior Vice President for Research, is seeking a detail-oriented and service-minded Administrative Assistant (Administrative Assistant - Intermediate Support).
This role provides critical operational and administrative support for the Institute’s leadership, faculty, and students, as well as external industry partners. The successful candidate will thrive in a collaborative, fast-paced environment dedicated to advancing research, strengthening educational opportunities, and deepening professional engagement within the real estate industry.
Responsibilities:
Serve as the first point of contact for the Institute; greet visitors, respond to inquiries, and provide information or appropriate referrals.
Provide administrative support including scheduling meetings, maintaining calendars, and preparing meeting materials for the Institute’s leadership.
Assist with planning and coordination of Institute events such as the Seminar Series, workshops, advisory board meetings, and student programs.
Arrange room reservations, technology support requests, catering, agendas, and event logistics; take meeting minutes as needed.
Draft, edit, and distribute correspondence and communications for internal and external audiences.
Initiate ServiceNow tickets in the Penn State Financial system to process financial transactions, including university purchasing card transactions, invoices, and reimbursements; coordinate complex travel arrangements and perform subsequent reconciliations while monitoring expenses to maintain accurate records.
Support student hiring and onboarding tasks and assist with Workday transactions.
Maintain office supplies, equipment, and inventory; coordinate with vendors as needed.
Support special projects, presentations, and administrative processes to advance Institute initiatives.
Handle confidential and sensitive information with discretion.
Work Arrangement: The Cocoziello Institute is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
General Equivalency Diploma (GED) or High School (HS)
2 years of relevant experience; or an equivalent combination of education and experience accepted
Required Certifications:
None
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.
Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00.
Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.
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Salary : $38,300 - $55,500