What are the responsibilities and job description for the Administrative Assistant position at Glenn O. Hawbaker, Inc.?
Job Summary
Provide administrative support to the Human Resources team. Perform a variety of office duties including clerical, receptionist and project based work. Project a professional company image through in person, phone and email interaction. This non-exempt position will work with direct supervision.
Essential Functions
Provide administrative support to the Human Resources team. Perform a variety of office duties including clerical, receptionist and project based work. Project a professional company image through in person, phone and email interaction. This non-exempt position will work with direct supervision.
Essential Functions
- Provide administrative and clerical support for the Human Resources team.
- Perform a variety of office duties including but not limited to data entry, word processing, filing, typing, photocopying, mailing, and answering phones.
- Administer Child Abuse Clearances and Criminal Record checks.
- Generate various types of correspondence to be sent out to field employees and customers.
- Gather data and prepare various reports as directed.
- Create and maintain spreadsheets as directed.
- Assist in scheduling HR events as directed.
- Receive phone calls/questions and refer to appropriate HR team member.
- Input, maintain and analyze data as requested.
- Travel and/or drive personal vehicle to trainings, meetings, & events etc..
- Exercise proper care and maintenance of company equipment.
- Perform additional assignments per supervisor’s direction.
- Occasionally work more than 40 hours per week, including evenings and weekends.
- Advanced knowledge of Microsoft Office software.
- General office equipment, such as computers, fax machines, copiers, phone systems, etc.
- Professional telephone protocol.
- Professional correspondence.
- Relational databases and HRIS concepts.
- Learn and follow GOH company policies and procedures.
- Prioritize and manage multiple tasks simultaneously.
- Follow through on issues in a timely manner.
- Efficiently and flexibly deal with changing priorities.
- Distinguish confidential and/or personal information and prevent unauthorized disclosures.
- Must have strong data entry, typing and computer skills.
- Must have advanced knowledge of Microsoft Office software.
- Must have strong customer service and communication skills.
- Must be detail oriented.
- Valid driver's license with acceptable driving record per company minimum standard for drivers.
- High school diploma or equivalent.
- Prefer Associate’s degree from a business or technical college.
- Two years of clerical experience preferred.
- Previous experience in Human Resources preferred.
- Constant (67-100%) Talk and hear in conversations with customers.
- Constant (67 - 100%) Talk on telephone and hear telephone conversations.
- Constant (67-100%) Able to see and read PC screens, read normal type size print.
- Constant (67-100%) Normal vision and hearing range.
- Constant (67-100%) Use fingers/hands to type and file.
- Constant (67-100%) Sit for sustained periods of time.
- Constant (67-100%) Use/operate basic office equipment such as phones, computer, file cabinets, copier, etc.
- Frequent (34-66%) Bending, stooping, stretching, and prolonged standing.
- Occasional (0-33%) Lift and/or transport items weighing less than 25 pounds from one location to another throughout shift.
- Occasional (0-33%) Wear required personal protective equipment.
- Occasional (0% - 33%) Work in field or plant environment with exposure to adverse or extreme weather conditions, exhaust fumes, noise, dust, extreme temperatures.
- Occasional (0-33%) Walk and work on uneven terrain.
- Occasional (0-33%) Sit in vehicle for sustained periods of time.
- Occasional (0-33%) Travel and/or drive personal vehicle to trainings, meetings, events, etc.