Human Resources (HR) Coordinator

JOB DESCRIPTION
Position Title: Human Resources Coordinator
Reports To: HR Manager / Director of Human Resources
FLSA Status: Non-Exempt
Location: Pediatric Associates of Alexandria offices

Position Summary

The Human Resources Coordinator provides administrative and operational support to the Human Resources department. This role assists with recruitment, onboarding, employee records management, compliance, benefits administration, employee engagement, and HR communications. The HR Coordinator helps ensure efficient HR operations while supporting a positive, organized, and compliant workplace environment across all departments.

Essential Duties and Responsibilities

HR Operations & Administrative Coordination

• Coordinate HR operational needs related to employee onboarding and departmental support
• Support new hires from acceptance of offer through start date, ensuring all onboarding preparations are completed
• Manage HR supply and service orders
• Support and manage new hire setup for providers, nurses, billers, team leads, supervisors, managers, and other staff
• Assist with company-wide events and employee engagement activities

Employee Records Management

• Maintain and update employee records across all departments
• Ensure accuracy, confidentiality, and compliance with recordkeeping requirements
• Organize and maintain HR documentation and personnel files
• Process employment status changes (hires, transfers, promotions, terminations)
• Maintain HRIS records and ensure data accuracy

Recruitment and Selection

• Work with the Hiring Managers to review and approve job descriptions
• Post job openings on recruitment platforms
• Support Department Heads with hiring needs
• Assist with candidate screening and shortlisting
• Coordinate and schedule interviews
• Identify and support new recruitment strategies to attract qualified candidates

Benefits and Compensation Support

• Maintain working knowledge of all company benefits to assist employees and managers
• Respond to basic benefits inquiries or direct staff appropriately
• Assist with year-end HR processes, including:
• • Entering updated salary information
  • Preparing benefits-related reports

Employee Engagement & Recognition

• Support morale-building initiatives and internal appreciation efforts
• Assist with company events as needed

Compliance & Policy Support

• Support compliance with federal, state, and multi-state employment laws
• Maintain confidentiality of employee and organizational information
• Assist with policy administration and documentation tracking
• Support regulatory and internal audits

General HR Support

• Provide administrative and operational support to the HR department
• Perform other duties as assigned

Education and Experience

• Bachelor’s degree in Human Resources, Organizational Development, Business, or related field preferred
• High school diploma or GED required
• Candidates without a bachelor’s degree must have at least two (2) years of professional experience in an administrative HR role
• Demonstrated knowledge of HR best practices and multi-state employment laws and compliance requirements
• Experience working within a law firm or professional services environment preferred
• PHR or SHRM-CP certification strongly preferred
• Experience working with diverse populations

Knowledge, Skills, and Abilities

• Strong technical proficiency, including Microsoft 365 (Outlook, Excel, Word, PowerPoint)
• Demonstrated proficiency in HRIS systems
• Excellent organizational, time management, and planning skills
• Strong communication and teamwork skills
• Ability to multitask effectively in a fast-paced environment
• Professional, detail-oriented, and self-directed work style
• Ability to prepare and maintain required documentation accurately
• Ability to comply with state and federal confidentiality requirements
• Ability to work effectively with others and maintain professional relationships

Compensation and Benefits Package

• Competitive salary range of $58,000 – $64,000
• Medical, dental, vision
• Company sponsored short term disability
• Company sponsored Basic Life insurance
• PTO and company observed holidays
• Retirement matching (401(k)
• Continued education reimbursement
• And more

Physical and Work Requirements

• Ability to perform standard office duties and operate office equipment
• Ability to sit for extended periods
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions

Equal Employment Opportunity Statement

Pediatric Associates of Alexandria is an equal opportunity employer and prohibits discrimination and harassment of any kind consistent with applicable laws.