What are the responsibilities and job description for the Administrative Assistant position at Pebble Beach Resorts?
The Administrative Assistant provides administrative support to the Transportation Manager, Supervisor, Group Coordinator and Transportation Dispatchers.
Company Background
For over a century, friends and family, celebrities and athletes, world travelers and locals alike, have flocked to Pebble Beach Resorts. This stunning slice of California's Monterey Peninsula is a wondrous place that we are proud to share. Pebble Beach Company, located in Pebble Beach, California, owns and operates the world-famous Pebble Beach Resorts, including The Lodge at Pebble Beach, The Inn at Spanish Bay and Casa Palmero at Pebble Beach. The company also operates five renowned golf courses: Pebble Beach Golf Links, Spyglass Hill Golf Course, The Links at Spanish Bay, Del Monte Golf Course and The Hay.
Its other famed properties include scenic 17-Mile Drive, The Spa at Pebble Beach, Pebble Beach Golf Academy & Practice Facility. It annually hosts premier events such as the Pebble Beach Concours d'Elegance, AT&T Pebble Beach Pro-Am, TaylorMade Pebble Beach Invitational, Pebble Beach Food & Wine and PURE Insurance Championship Impacting First Tee.
Essential Duties & Responsibilities
- Answer incoming calls, take and deliver accurate, detailed messages.
- Appropriately meet, greet and assist Pebble Beach Company staff, vendors, guests and visitors.
- Type miscellaneous memos, documents, correspondence and spreadsheets as directed.
- Correct spelling, grammar and format errors in written materials; suggest editorial changes.
- File, maintain and update general office files, various project files and other individual filing systems in a timely and confidential manner.
- Photocopy documents and projects as assigned.
- Send faxes and prepare mailing as assigned.
- Assist in miscellaneous projects (mailings, general distribution of materials, etc.).
- Must be a good communicator, both orally and in written form.
- Must be a self-starter, able to function with limited supervision.
- Clean and maintain work area.
- Monitor and adjust daily Kronos reports as assigned by Director of Transportation.
- Comply with all Pebble Beach Company safety and health policies and procedures.
Absolute Required Skills
- Excellent customer service skills.
- Proficient in Microsoft Office, Excel, Word and SMS.
- 3 year's administrative experience.
- Working knowledge of Pebble Beach Resort and the Monterey Peninsula.
- Able to work flexible hours including weekends, holidays and overtime.
- Have and maintain a valid California Driver's License with 2 (two) points or less.
Desired Skills
- Minimum 1 year hotel or resort experience preferred.
Why work for Pebble Beach Company
- Competitive Pay: $18.00/hour plus service charges.
- Enjoy world-class health and wellness benefits. For Full Time employees, comprehensive medical, dental, vision, and life insurance is available. In addition, our Health & Wellness Center provides employees with unlimited access to a physician and medical team to tend to you and your family's health needs free of cost.
- Prepare for your future. You will be eligible to participate in our 401(K) retirement program. Pebble Beach Company will match $.75 for every $1 you contribute to your 401(k), up to 6% of eligible compensation. In addition, the company will contribute an amount to your 401K each quarter based on your hours worked, along with a discretionary contribution at the end of each fiscal year.
- We encourage YOU to be our guest. You will receive discounts at all Pebble Beach restaurants, retail shops, and our Forbes Five Star Spa. In addition, Hotel discounts are also available during select seasons.
- Play our world-famous golf courses Enjoy our Employee Golf Privileges including Employee Tee Times, Tournaments, and Company Club.
- Grow your career with Pebble Beach. We provide opportunities for ongoing learning and development, as well as promotions and transfers to advance your career.
- Lunch is on us. Enjoy a complimentary meal during your shift in our Employee Dining Room.
We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
Salary : $18