What are the responsibilities and job description for the Administrative Assistant position at Peak Performers?
Support an important public health initiative while building valuable administrative experience in a fast-paced professional office. This role offers the opportunity to contribute to programs that help maintain quality standards for long-term care facilities while providing high-level administrative support to a dedicated team. Ideal candidates are organized, dependable professionals who thrive in a detail-oriented environment and enjoy helping teams stay efficient and responsive.
The Team You Will Be Joining
You will be supporting a regional office within a large public health organization responsible for oversight of healthcare facilities and programs that protect the wellbeing of communities across the state. The team works closely with providers, regulatory systems, and internal staff to ensure compliance with federal and state standards related to long-term care services. This office plays a key role in maintaining accurate reporting, documentation, and communication that supports quality care for residents.
The Peak Performers Difference
Minimum Qualifications
Peak Performers is an equal opportunity employer and will consider all applicants without regard to race, marital status, sex, age, color, religion, national origin, veteran status, disability or any other characteristic protected by law. Peak Performers does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services.
Custom Job ID: 26-TX-PO1118
The Team You Will Be Joining
You will be supporting a regional office within a large public health organization responsible for oversight of healthcare facilities and programs that protect the wellbeing of communities across the state. The team works closely with providers, regulatory systems, and internal staff to ensure compliance with federal and state standards related to long-term care services. This office plays a key role in maintaining accurate reporting, documentation, and communication that supports quality care for residents.
The Peak Performers Difference
- Qualified applicants with chronic medical conditions and/or disabilities receive priority placement.
- Comprehensive medical, dental, and vision insurance coverage available from the first day of the month following 60 days of employment.
- Our employees may participate in a 403(b)-retirement plan.
- We pay weekly through direct deposit.
- In business since 1994 and thousands of job placements.
- Provide high-level administrative support to program and survey staff
- Complete required federal reporting tasks and maintain compliance documentation
- Perform detailed data entry and reporting in the federal iQIES electronic reporting system
- Create and maintain files according to federal and state requirements
- Screen incoming correspondence and route to appropriate staff while ensuring timely follow-up
- Prepare survey letters to providers and track survey event status in federal systems
- Maintain survey tracking logs and related documentation
- Receive and process incoming mail and handle scanning, faxing, photocopying, and document uploads
- Organize, bind, file, and purge survey documents in accordance with agency policies
- Generate electronic survey shells and prepare paper survey packets
- Provide reception coverage and assist with general office coordination
- Maintain adequate office supplies for administrative and survey staff
- Support ad hoc administrative tasks as needed by the team
Minimum Qualifications
- High school diploma or equivalent
- At least two years of experience in a professional office environment
- Strong customer service skills and ability to interact professionally with the public
- Excellent attention to detail and ability to manage multiple priorities
- Strong written communication skills with proper grammar, punctuation, and spelling
- Proficiency with Microsoft Office, particularly Word, SharePoint, and Excel
- Ability to enter, retrieve, and manage data in electronic databases
- Strong organizational and time management skills
- Ability to work independently and collaborate with a team
- Familiarity with healthcare facility oversight, complaint investigations, or regulatory reporting
- Knowledge of ASPEN, Health Commerce System (HCS), NYSECON, NFIS, or E-POC applications
- Previous experience supporting programs related to nursing home oversight or similar healthcare regulatory environments
- Compensation Rate: $22.00/hour
- Length of Engagement: 1 year with possible 1-year extension
- Days/Hours: Monday – Friday, standard business hours
- Location: New Rochelle, NY (10801)
Peak Performers is an equal opportunity employer and will consider all applicants without regard to race, marital status, sex, age, color, religion, national origin, veteran status, disability or any other characteristic protected by law. Peak Performers does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services.
Custom Job ID: 26-TX-PO1118
Salary : $22