Office Manager (On-site - Philadelphia)

Description

Company Overview

PCS Retirement, LLC, a subsidiary of FSG Parent L.P., is one of the nation's largest independent and conflict-free retirement solution providers in the industry. PCS provides recordkeeping services to 19,000 plans and 850,000 eligible participants representing more than $26 billion in assets under administration. PCS' comprehensive retirement solutions platform includes business development tools for financial advisors, a data-driven recordkeeping technology that supports all types of retirement plans [401(k), 403(b), 457, Cash Balance, Defined Benefit, Non-Qualified], individual retirement accounts (including payroll deduction IRAs), and health savings accounts.

At PCS Retirement, we cultivate an environment built on trust, where every team member is empowered to take ownership and contribute to our shared vision. Through collaborative teamwork we foster growth, both personally and professionally, ensuring that together we exceed expectations and achieve remarkable success.

To learn more, visit https://www.pcsretirement.com/

Job Summary

The ideal candidate will be highly organized, detail-oriented, and possess excellent communication skills. Responsible for providing administrative support to our executive team with an opportunity to grow into a broader strategic role within the organization.

Job Responsibilities

• Proactively manage and maintain CEO & CFO schedules, including arranging appointments, meetings, travel arrangements, presentation materials and handouts
• Manage expense report for select executives.
• Assist in preparing and editing correspondence, reports, and presentations.
• Manage CEO’s calendar and email to triage and create prioritization.
• Coordinate and take notes and follow-ups in leadership and sales meetings.
• Provide general administrative support to the executive team as needed.
• Welcoming guests and employees in the office.
• Manage day-to-day office duties to include but not limited to acting as the fire warden, managing maintenance needs, ordering supplies, security badges, kitchen maintenance, etc
• Managing logistics and catering for company events and meetings.
• Identify opportunities for the improvement in the effectiveness of the Executive team.
• Coordinate and manage special projects as assigned.
  
  

Requirements

• Bachelor's degree in Business Administration or related field
• Minimum of 5 years of experience in an executive administrative role
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite
• Ability to handle confidential information with discretion
• Ability to work independently and as part of a team
  
  

Remote Work Information

For all virtual remote positions, in order to ensure employees can effectively perform their job duties with no distractions, we require an uninterrupted virtual work space and there is also an expectation of family care being in place during business hours. Additionally, there is an internet work speed requirement of 50 MBps or better for individual use. If more than one person is utilizing the same internet connection in the same household or building, then a stronger connection is required. If you are unsure of your internet speed, please check with your service provider. Please ensure that you are able to meet these expectations before applying.

Compensation Information

The average salary for this position is expected to be between $45,000 and $60,000/year however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. We do not anticipate candidates to be paid at the top of the range however, from time to time, it may occur on a case-by-case basis. Other rewards and benefits may include: 401(k) match, medical, dental, vision, life insurance, short and long term disability, paid-time off, etc. For more information, please visit pcsretirement.com/careers

Additional Information

As an employer, PCS believes our success depends on diversity, inclusion, and mutual respect among our team members. We want to look like our customers, and we recruit, develop, and retain the most hardworking people from a diverse candidate pool. We are committed to making all employment decisions based on business need, merit, capability, and equality of opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.