What are the responsibilities and job description for the Executive Secretary / Executive Admin Assistant – Senior position at Patriot Enterprises LLC?
Description: Provides executive-level administrative tasking by conducting research, preparing statistical reports, managing taskers, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
Duties And Responsibilities
Duties And Responsibilities
- Orchestrate executive‑level scheduling across senior leader organizations (PEO, Executive Director, Chief of Staff, SLTs) to maximize time use and mission alignment; resolve conflicts proactively.
- Establish and enforce standards for calendar invites, read‑ahead collection, meeting minutes/action tracking, and six‑month recurring refreshes; train/mentor junior/mid staff.
- Lead planning/execution for high‑level, classified meetings (up to Secret); ensure equipment readiness, attendance capture, and recordkeeping.
- Manage complex correspondence and senior signature workflows; ensure compliance with regulatory/procedural instructions and high‑quality deliverables.
- Serve as principal admin liaison to GO/SES and industry executives, applying military protocol and HQ process expertise.
- Ensure monthly publication of org charts/recall rosters/phone lists and synchronization with Business Operations.
- Bachelor's degree.
- Over 10 years performing duties described in the functional description.
- Must be a United States citizen.