What are the responsibilities and job description for the Clerical and Administrative Assistant – Mid position at Patriot Enterprises LLC?
Description: Provide general administrative support and perform clerical functions such as preparing correspondence, assisting with travel vouchers, receiving visitors, arranging conference calls, and scheduling meetings.
Duties And Responsibilities
Duties And Responsibilities
- Lead calendar standardization across assigned offices, ensuring invite metadata and six‑month recurring refresh practices are followed.
- Coordinate complex, multi‑stakeholder events (classified up to Secret) including secure facility arrangements and equipment readiness; ensure minutes/action items are captured and tracked.
- Perform final QC on correspondence and senior signature packages; ensure suspense tracking and distribution protocols are met across the organization.
- Oversee weekly tasker communications and staff‑meeting status slides; ensure ETMS2 assignments, routing timeliness, and mailbox triage standards are met.
- Serve as liaison with DTS Authorizing Officials and travelers to reduce errors/rework; monitor overdue vouchers and support the monthly travel report inputs for each office.
- Coordinate distinguished visitor engagements end‑to‑end with Security Manager, ensuring pre‑clearance and escorts are aligned with visit requirements.
- Guide supply procurement workflows (PO drafts, approvals, GPC routing, file control) and coach junior staff on AFI‑compliant practices.
- Lead routine updates to org charts/rosters; integrate changes with Business Operations Directorate.
- Bachelor's degree.
- Minimum of 5 years performing duties described in the functional description.
- Must be a United States citizen.