What are the responsibilities and job description for the Litigation Legal Assistant position at Pathways Personnel?
Our firm is a busy mid-sized litigation law firm seeking an experienced and knowledgeable Litigation Secretary to support civil defense work in a high volume, discovery-heavy, and trial prep focused environment. This individual can work from the firm's Sacramento, Los Angeles, or Seattle office.
Primary Responsibilities
- Document Preparation, Filings, Trial Preparation
- Prepare legal documents using correct formatting, based on local rules of the court
- E-filing and/or hard copy filings with courts
- Send correspondence and client documents in a timely manner
- Schedule conference rooms for client meetings and depositions; arrange technology requirements
- Communicate with clients, vendors and opposing counsel
- Keep current with Insurance Litigation Guidelines
- Process invoices and submit to accounting department for payment
- Copy, scan, print and fax documents
- Calendaring all events in ProLaw and Microsoft Outlook
- Calculate legal deadlines in accordance with statutory local, state, federal and appellate rules
- Responsible for updating ProLaw matters, including utilizing the correct codes and categories for saving documents, and incorporating accurate case information with the correct party names and filings
- Save client-related documents and emails into ProLaw
- File Management
- Keep files updated and current in electronic format
- Open and close out files according to firm policy, ensuring legal requirements are met
Qualifications
- Minimum 10 years of hands on experience handling full civil litigation lifecycle (discovery, trial, appeals)
Required Skills
- Demonstrated mastery of state and federal e-filing requirements
- Expertise in calculating docketing deadlines
- Knowledge of ProLaw is preferred
- Experience with TOAs/TOCs and finalizing legal documents
- Excellent organizational, problem-solving skills, and attention-to-detail
- Strong communication, grammar, proofreading and time management
- Communicate with attorneys regarding progress on tasks, confirm priorities if necessary
- Knowledge of Kofax Power or Adobe pdf editing software, a plus