Executive Assistant

We are seeking a highly organized and proactive Executive Assistant. This role provides comprehensive administrative support to senior executives, ensuring smooth daily operations and facilitating efficient project execution. The ideal candidate will demonstrate exceptional organizational skills, adeptness in office management, and proficiency in a variety of administrative functions. This position offers an excellent opportunity to contribute to a professional environment that values precision, initiative, and effective communication.

Responsibilities

• Provide administrative support to the Executive Support Team under the direction of the Senior Executive Assistant.
• Answer, assist, and triage incoming phone calls and emails through a shared inbox.
• Assisting with special projects
• Preparing correspondence and documents
• Creating and editing PowerPoint presentations
• Coordinating travel arrangements
• Schedule and coordinate meetings and events, including logistics, materials, and catering setup/cleanup.
• Provide on-site meeting and event support and deliver a high level of hospitality to guests.
• Build and maintain strong working relationships with internal and external partners.
• Distribute notifications and communications to trustees, leadership, locals, chapters, and employers, as appropriate.
• Occasionally provide safe and timely transportation for internal and external guests to and from local airports and terminals.
• Learn core responsibilities of the Senior Executive Assistant role and provide backup support as needed.
• Troubleshoot assigned issues by gathering information and collaborating with vendors and internal departments.
• Perform additional administrative duties as assigned.

Qualifications

• 3 years of experience in an executive office or administrative support role preferred.
• High school diploma required; college degree preferred.
• Proficiency in Microsoft Office, including PowerPoint, Outlook, and OneNote.
• Strong verbal and written communication skills.
• Ability to work independently and manage multiple tasks with minimal supervision.
• Ability to work in a fast paced environment
• Excellent organizational, multitasking, and time-management skills.
• Ability to meet deadlines while maintaining a positive, flexible, and professional demeanor.
• Professional appearance and conduct in an office environment.
• Valid driver’s license and clean driving record required (driving record check conducted after conditional offer).

Job Details:

• Full Time: M-F
• Pay: $30.00-$34.00
• Job Type: On-site

Pay: $30.00 - $34.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $30 - $34